HR & Payroll Officer

An excellent opportunity has become available for an HR & Payroll Officer. The role is based in Milnerton, Cape Town.

**Main Purpose**:

- Ensure all HR Administration is maintained and up to date
- Provide a proactive and integrated HR service to line management and employees by providing sound HR guidance in respect of general HR information (e.g. Employee Benefits, Policies and Procedures, Recruitment)
- Ensure that all HR processes and procedures are followed correctly, and legislative requirements are met

**Requirements**:

- Matric / Grade 12
- National Diploma: HR Management / related degree
- Min 3-5 years’ experience in an HR Officer or People Support role with exposure across the various HR disciplines and Payroll Admin experience
- Knowledge and experience working with BCEA, Employment Equity Act, Skills Development Act and Labour Law (LRA)
- Working knowledge of Payroll Systems and HR Information systems
- Understand basic payroll processing, deductions and regulatory submissions
- Competency based recruitment and selection principles
- Strong customer service orientation with excellent interpersonal skills
- Basic financial acumen and ability to analyze financial/payroll data
- Computer literacy - Excel (Intermediate), Word, Outlook, Power Point
- Good problem-solving skills
- Ability to meet deadlines and work under pressure and ability to work overtime when operationally required
- Ability to handle sensitive and confidential information
- Must be proactive, forward thinking person with an enquiring mind
- Ability to interact effectively with a diverse group of internal and external partners at a high level of integrity
- Strong attention to detail, high level of accuracy and methodical
- Team-oriented approach
- Driver’s license Code B

**Responsibilities**:
**Recruitment & On-boarding of employees**
- Conduct full cycle recruitment activities (drafting ads to making offers of employment)
- Liaise with employment service companies for the engagement of temporary and permanent employees.
- Shortlist CVs based on job requirements. Discuss with Line Manager and HR Manager and arrange interviews once shortlist has been finalised with all stakeholders.
- Facilitate on-boarding process of new employees and probationary periods.
- Send out HR related forms to new employees and ensure all information is received as per the HR file checklist.
- Facilitate and coordinate the probation period of new employees. Follow up monthly and ensure management submit the probation assessment feedback to HR.
- Recruitment reports to be documented for each position recruited.

**HR Administration and Reporting**
- Compilation and administration of all HR related documentation.
- Filing of all HR documents in staff files and opening of new files.
- Drafting of employment related contracts and ensuring that all relevant signatures have been obtained.
- Follow up on fixed term contracts and ensure fixed term contracts are valid and in line with relevant legislation.
- Ensure timeous and accurate compilation and submission of monthly statistics and reports.
- Collation of information for submission of annual Employment Equity Report.
- Manage the terminations process effectively and efficiently and inform all stakeholders proactively.
- Set up / arrange the exit interview with the employee for the HR Manager.
- Finalise termination documentation (UIF, Pension Fund, Medical aid etc.).
- Keep record electronically and on hard copy of employee file.

**Payroll and Employee Benefits administration**
- Capturing and creating new employee profiles on SAGE.
- Ensure salary inputs from management are received on the due dates and that all information is checked and verified prior to loading onto the system.
- Generating and checking of various payroll reports (e.g. variance report).
- Ensure accurate and timeous communication to HR manager and Payroll regarding new employees and any employee changes in terms of benefits, salary etc.
- Compilation of StatsSA Quarterly report
- Reconciliation of EMP501’s
- Provide guidance to employees and managers of employee benefits and assist employees with queries.
- Liaison with 3rd party service providers in respect of payroll and employee benefits.

**Training and Development**
- Source and recommend training and development programs, in line with the needs analysis.
- Track all training programs and employee participation and follow up with managers and employees.
- Planning, organising, arranging and facilitating all training interventions
- Collation of information for the Workplace Skills Plan (WSP) and Annual Training Report (ATR)
- Identify training providers for various interventions in conjunction with the HR Manager and maintain provider data base.
- Ensure all training providers are registered and/or accredited providers and request required documentation.
- Ensure records are kept of all training attendance registers, certificates and proof of payments.

**Employee Rel