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Personal Assistant

2 weeks ago

Cape Town, South Africa Bootlegger Coffee Company Full time

We are seeking a proactive, dedicated and highly organised Personal Assistant to provide comprehensive support to the Chief Executive Officer. This role is ideal for someone who thrives in a fast-paced environment, maintains exceptional attention to detail, and is comfortable managing a variety of tasks with discretion and initiative.

**Requirements**:

- A minimum of 3 years proven experience in a similar PA/EA role, preferably within the operations, FMCG, or hospitality sectors.
- Matric / Grade 12 certificate.
- A relevant diploma or certificate in office administration, secretarial studies, or business management is advantageous.
- A bachelor’s degree in business administration, communication, or a related field can be an advantage.
- Experience in supporting senior executives in a fast-paced, growth-oriented company is advantageous.

**Key Responsibilities**:

- Manage the executive’s diary, coordinate meetings, and handle all travel logistics

Assist with both business-related and personal errands, appointments, and follow-ups.
- Act as the primary point of contact between the executive and internal/external stakeholders, ensuring effective communication and timely responses.
- Work closely with cross-functional teams to streamline daily operations, identify bottlenecks, and support decision-making processes.
- Support the execution of key projects and initiatives by tracking progress, managing deadlines, and coordinating across departments.
- Organise and maintain files, to-do lists, and reminders to ensure nothing falls through the cracks.
- Exercise sound judgment, respect for confidentiality, and a proactive mindset at all times.

**Skills**:

- Proficiency with Google Workspace, Microsoft Office, and general tech-savviness.
- Excellent verbal and written communication skills.
- High level of discretion, professionalism, and personal accountability.
- Ability to multitask, manage time independently, and stay calm under pressure.
- Strong sense of initiative and an eye for what needs to be done without being asked.

**Job Types**: Full-time, Permanent

**Experience**:

- proven PA/Executive Assistant: 3 years (preferred)
- Google Workspace: 1 year (preferred)
- Microsoft Office: 1 year (preferred)

Work Location: In person

Application Deadline: 2025/05/16