Personal Assistant

1 day ago

Cape Town, South Africa Agency Growth Partner Full time

**Mission**

To protect founder's (Ethan) time, energy, and focus by proactively managing all personal logistics — including scheduling, errands, home organization, and communication

**Outcomes**
- Ethan’s calendar is fully managed and accurate without needing follow-up
- All personal errands, bookings, and logistics are handled end-to-end
- Home and environment are always clean, stocked, and friction-free
- Ethan receives daily updates + weekly status summaries
- Nothing important falls through the cracks — ever

**Compensation**
- R6,000-R12,000 per month (Part-Time)
- Paid monthly via Wise
- Performance-based increase potential
- Compensation may increase based on results, ownership, and growth:

- Full-time Personal Assistant
- Executive Assistant

**Responsibilities**

**Daily**
- Send daily Slack updates with task status
- Manage all communications and calendar items
- Handle personal errands and appointments

**Weekly**
- Order and prepare weekly meals
- Review calendar and confirm appointments
- Manage household services and restocking

**Monthly**
- Complete home organization and deep cleaning
- Review renewals and memberships
- Submit workflow improvement report

**Key Metrics (KPIs)**
- Managing 90%+ of responsibilities independently
- Home management completed weekly
- 0 missed or late personal commitments

**What Great Looks Like**
- You take ownership of Ethan’s personal systems and never wait to be asked
- You solve problems proactively and communicate clearly
- You operate fast and independently with high attention to detail
- You reduce Ethan’s decisions and touchpoints every week
- You improve systems, not just follow them

**Tools You'll Use**
- Slack
- Notion
- Google Calendar
- Google Sheets
- WhatsApp
- LastPass
- Uber
- Takealot and other delivery platforms

**Hours & Working Style**
- ~8-20 hours/week (flexible based on workload)
- Must be based in Cape Town, South Africa
- Mostly async — work on your own schedule, just hit outcomes
- Must be responsive within 12-24 hours for time-sensitive items
- Weekly 30-minute sync on Mondays and Fridays (via Zoom)

**Week 1 Deliverables**
- Complete onboarding walkthrough
- Review calendar and personal systems
- Book next week’s core appointments
- Run weekly update and fridge/pantry check
- Submit first end-of-week report

**What This Role Is Not**
- Not a task-only, reactive admin role
- Not a creative or strategy-first position — this is execution-focused
- Not for someone who waits to be told what to do

**How To Apply**

**Job Type**: Part-time

Pay: R5 000,00 - R15 000,00 per month

Expected hours: 6 - 20 per week

**Location**:

- Cape Town, Western Cape (required)

Work Location: In person

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