Operations Assistant

1 week ago

Durban, South Africa Boardroom Appointments Full time

**Minimum Requirements**:

- Matric
- Logistics degree of equivalent
- Must be SA resident
- Must have at least 5-10 years in logistics / operations
- Must be able / willing to travel to either Jhb or Musina for relief duties
- Language Shona an advantage but not requirement
- Must have valid drivers license

**Responsibilities**:

- Planning / Executing Loading of Trucks
- Ensuring vehicles are offloaded timeously
- Ensuring vehicles are loaded within time frame
- Issuing of loading equipment prior to loading
- Communicating any delays on groups
- Reporting of breakdowns and assisting in resolving mechanical issues
- Administration Duties
- Completing of driver trip sheets
- Compiling of fuel orders and issuing of them
- Issuing loading instructions and documents if required
- Ordering and issuing of Hazchem stickers
- Delivering of invoices and pod's if required
- Collecting, checking and scanning of PODs to Head Office.
- Customer relations
- Maintaining and establishing customer relations on ground level
- Reduce the delays at loading and offloading points
- Ensuring a professional and efficient service to our customers.
- Manifests and Export Documents
- To ensure all manifest are created and sent to the borders for pre-clearing
- To obtain all the export documents before vehicles are loaded, where possible
- Ensure all the export documents correspond with the manifests
- Attending to and resolving of document and manifest queries;
- Reports Daily / Weekly / Monthly
- Compiling of refuel reports for Cato Ridge and Richards Bay to be submitted to Johannesburg and Harare and updating of the WSS system on a daily basis
- Preparing of truck parking reports and submitting to JHB
- Preparing of monthly company vehicle km, fuel and maintenance report
- Updating manifests on the WSS system with offloading dates, kilometers and waybill number
- Operational Support
- Sending of vehicle details as and when required
- Assisting with customer queries and sending of information
- Convoy Monitoring / Checks
- Monitoring of convoys from Musina to Durban
- Liaise with security team in the event of any issues

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