Project Assistant

1 week ago

Cape Town, South Africa OSC Marine Group Full time

**Position**: Project Assistant

The project assistant will provide project deliverables and finance support to project manager. Responsible for supporting project engineers of financial processors and systems and administration duties. Acting as an interface between the finance team, service project engineers and project manager.

**Qualification and Experience**:

- Min. 3 years relevant administrative experience
- Excellent communication skills
- Good computer skills
- Good Excel, Word and Outlook skills
- Knowledge of international equipment logistics

**Project Assistant Duties and Responsibilities**:

- Work collaboratively with the project manager and team to maximize productivity
- Collaborate with the whole project team, contributing to the entire project lifecycle.
- Organize and monitor schedules and see that deadlines are met.
- Co-ordinate efforts within the team and with outside consultants efficiently
- Report updates verbally and in written form to projects team.
- Monitor budget and help ensure resources are used efficiently.
- Help discern requirements and assign tasks to team members.
- Demonstrate commitment to clients' needs and confidentiality continuously.
- Provide local support in identifying and implementing efficiencies across the region for purchasing.
- Support project manager and team in providing required information to the Financial Controller.
- Analyse client feedback submissions and support Project Manager in attaining feedback returns.
- Co-ordinate all logistic requirements needed by the projects team.
- Co-ordinate all personnel logistics required for projects team locally and internationally.

**Office Administrator Duties**:

- Typing duties as required
- Archive, implement and maintain filing system
- General office duties as required,
- Assist with incoming and outgoing invoice system if needed.
- Create and track purchase orders
- Track and manage supplier invoices
- Manage all incoming and outgoing logístical requirements for projects
- Assist other department managers when needed with administrative duties
- Maintain confidentiality of correspondence as advised by project manager.

**Specific Additional Duties**:

- Actively participate in adherence to and improvement of the company Management System on Quality and HSE related issues
- When applicable, be available for temporary substitution of other positions in the company
- Implementation of Company Policy
- Ad hoc duties as required from time to time
- Co-ordinate social activities

Work Location: In person

Application Deadline: 2025/03/31

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