Project Management Assistant

**Pays**

Afrique du Sud

**Ville**

CAPE TOWN

**Lieu de travail**

CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)

**Société employeur**

TotalEnergies Renewables Southern Africa

**Domaine**

Assistance / Secrétariat, Projets Industriels

**Type de contrat**

CDI

**Expérience**

Minimum 3 ans
- Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations
- Good knowledge of EPC Management
- National Diploma in Project Management/ Development studies/any equivalent NQF level
- Fluent in English and ability to speak/read/write one additional language
- Attention to detail
- Excellent communication and presentation skills with small and large groups
- Able to work independently
- Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills
- Proven experience with Electronic Document Management System (EDMS)
- Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
- Knowledge of engineering documents and approval processes within projects.
- Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
- Willingness to travel
- A valid Driver’s license

**Activités**

The main purpose of this position is to coordinate activities and provide administrative support to Project team:
Support to PMO Manager on all Project Phases: Bidding; Award to FC; Construction; Operations

**EPC Management**
- Main point of Contact for EPCs and O&Ms
- Record keeping of EPC Meeting Notes
- Maintain database of EPC Track Record and info

**EPC RFP**
- Drafting of EPC RFP
- Follow up with relevant team members to complete EPC RFP attachments
- Upload final EPC RFP and attachments and notify EPC
- Meet with team and EPC to discuss the EPC RFP overview and requirements
- Check receipt of EPC RFP Deliverables and follow up on any missing items
- Upload to SharePoint and inform relevant team members for review purposes
- Manage review and evaluation process for shortlisting

**Coordination of EPC/O&M Agreements and maintain version control on SharePoint**:

- NDA
- Bid Bond
- Term Sheet/ Heads of Terms
- EPC Contract and Schedules
- O&M Contract and Schedules

**Manage and co-ordinate the TotalEnergies EPC DD process**
- Project Trackers & Reporting
- Responsible for managing the Project Deliverables List Updating
- Following up with key responsible personnel
- Timeline Trackers

**Procurement activities**
- Assist with RSA Internal Key Component RFP's
- Assist with all RSA Internal 3rd Party RFP's
- Technical Advisors/Consultants
- Main Equipment Suppliers -Working together with TGP to develop procurement strategies to support Economic Development (ED)
- Support PM team
- Assist in key deliverables for the weekly Procurement meeting

**Document Control**
- Conduct eDMS (Document Management System) training on all staff and external parties
- Ensure that the project team complies with the document control procedures
- Manage the eDMS workflow process
- Monitoring EPC Contractor's MDL progress against project milestones
- Audit Electronic Document Management System (eDMS), site Document Control and folder structure
- SPV Database and EPC Database
- Setting up and maintaining Project Communication System supplied by the Company and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.
- Setting up and maintaining Project Document Control System supplied by the Company, including live archive and storage of all project Information and document.
- Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
- Assisting the project team to search and retrieving document/information in the Systems.
- Manage SharePoint/Teams Folder Structure and adherence to the requirements
- Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.
- Coordinate deliverables on the Technical Take Over package with Project Team
- Facilitate project close out phase and handover process with O&M

**Contexte et environnement**

TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.

About TotalEnergies Renewables International Middle-East & Africa (TTE-RI MEA):

- Very competitive environment with Tier 1 renewables developers’ competitors;
- Very large Projects - up to 2GWp.

About TotalEnergies Renewables International (TTE-RI):

- TERI operates in a strong growth and highly competitive environment.
- TERI maintains a high g