Internship - Executive Assistant

1 week ago

Sandton, South Africa The Rooms Network Full time

We are excited to offer a dynamic internship opportunity within the Office of the CFO to a motivated individual eager to gain hands-on experience in a professional finance setting. The internship is ideal for someone who is passionate about numbers, enthusiastic about learning the ins and outs of financial processes and looking to contribute meaningfully to a fast-paced team.
Key duties and responsibilities
Strategic executive support
Proactively manage the CFO's dynamic calendar, strategically prioritizing commitments to align with financial cycles (month-end, audits, fiscal year-end).
Prepare executive briefings, board materials, and investor presentations with meticulous attention to financial accuracy.
Anticipate needs and provide decision-ready information to support the CFO's leadership.
Support CFO-led initiatives, such as financial system implementations, M&A due diligence, or cost optimization projects.
Monitor strategic deliverables, providing status updates and ensuring deadlines are met.
Financial coordination and reporting
Assist in financial processes, including compiling board reports, budgets, and forecasts for CFO review.
Track critical financial timelines (regulatory filings, audit deadlines, investor communications).
Develop executive dashboards to track financial KPIs and performance metrics
Liaise with finance teams to consolidate data and ensure seamless reporting workflows.
Communication and stakeholder management
Serve as the primary gatekeeper for the CFO’s communications with executives, investors, and external partners.
Maintain confidential document systems and ensure compliance with data governance policies.
Meeting and governance facilitation
Organize and coordinate executive meetings, including board sessions, audit committees, and investor briefings.
Plan and organize financial meetings, offsite events, and conferences.
Document key decisions, action items, and follow-ups with accountability tracking.
Ensure compliance with corporate governance protocols for financial documentation.
Coordinate domestic and international travel arrangements for the CFO
Oversee budget management, expense reconciliation, and procurement for the CFO’s office.
Act as the culture carrier for the executive office, liaising with HR on leadership communications.
Manage confidentiality protocols for sensitive corporate matters (e.g. financials, legal, talent).

**REQUIREMENTS**:
**Minimum qualifications, experience and skills required**:
Diploma/degree in business administration, finance, or related field
Written and verbal communication skills (English essential, other SA languages beneficial).
Organizational and time-management abilities.
High-level discretion and confidentiality management.
Professional minute-taking and report-writing skills.
Project coordination and multitasking capabilities.
Knowledge of corporate governance principles.
Ability to influence stakeholders and represent the CFO’s office.
Anticipate needs, identify risks, and propose solutions.
Analyse reports, create decks, and synthesize complex information.
Full-time office hours with flexibility as required based on the CFO’s schedule.
Occasional overtime may be required for urgent tasks or meetings
In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Preference will be given to persons with disabilities.

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