Executive Assistant

1 day ago

Sandton, South Africa Pele Energy Group Full time R216 000 - R230 400 per year

We are seeking a highly resourceful, proactive, and detail-oriented Executive Assistant to support an Executive. This role is designed for a strategic partner who thrives in a fast-paced environment and acts as a force multiplier—amplifying the effectiveness and efficiency of the leadership team. The ideal candidate is a master of time management, communication, and discretion, with a proven ability to anticipate needs, manage competing priorities, and drive results through seamless coordination and execution. Job Responsibilities

Executive Support & Calendar Management

  • Provide high-level calendar management for the Executive, including prioritizing meetings, resolving scheduling conflicts, and ensuring optimal time allocation.
  • Anticipate needs and proactively manage logistics to ensure smooth daily operations.

Meeting & Event Coordination

  • Plan, schedule, and coordinate internal and external meetings and events such a dinners and lunches, including agenda preparation, attendance tracking, presentation material development, and minute-taking.
  • Track action items and follow up with responsible parties to ensure timely completion.

Administrative & Operational Support

  • Handle a wide range of administrative tasks: travel arrangements, expense reports, document preparation, and correspondence.
  • Support the Executive with special projects, research, and the creation of high-impact presentations and reports. 

Stakeholder Liaison

  • Serve as the primary point of contact for internal and external stakeholders on behalf of the Executive. Manage sensitive and confidential information with discretion and professionalism.

Strategic Partnership

  • Keep the Executive informed of key priorities, deadlines, and developments.
  • Act as a "barometer" for the team, sensing issues and opportunities and ensuring the General Manager is prepared and aligned.
Desired Skills and Qualifications
  • Bachelor's degree or 3-year tertiary qualification in Office Management or Business Administration
  • Minimum 5 years' experience as an Executive Assistant
  • Significant executive support experience, including supporting C-level executives.
  • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
  • Strong verbal and written communication skills.
  • Exceptional organizational skills and impeccable attention to detail.
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders and lenders.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Ability to maintain a high level of integrity and discretion in handling confidential information.
  • Excellent judgment is essential.
  • Ability to switch gears at a moment's notice.
  • Thrive in an intense, do-it-yourself, start-up environment.
 Competencies   

Leadership Capabilities: 

  • Participative Leadership  
  • Planning & Organizing  
  • Monitoring & Measuring   Cognitive Capabilities: 
  • Analysis & Attention to detail  
  • Problem Solving 
  • Critical thinking 

Interpersonal Capabilities: 

  • Assertive 
  • Methodical  
  • Drive & Action Oriented 
  • Flexibility 
  • Excellence & Quality Orientation 

  • Executive Assistant

    3 days ago

    Sandton, Gauteng, South Africa Sound Mining Projects Full time R250 000 - R500 000 per year

    We are looking for a highly organised and adaptable Executive Personal Assistant to support our leadership team.This role will initially combine executive assistance with administrative tasks, including:Typing, editing, and document controlPreparing professional documents, including some tables and graphics using CorelDRAW or AdobeCoordinating schedules,...

  • Executive Assistant

    7 days ago

    Sandton, South Africa Pronel Personnel Full time

    **Responsibilities**: - Manage and maintain schedules, appointments, and calendars efficiently and effectively. - Coordinate and arrange meetings, conferences, and travel arrangements, including itineraries, accommodations, and transportation. - Prepare and distribute meeting agendas, minutes, and supporting materials as needed. - Manage executive...

  • executive assistant

    1 week ago

    Sandton, Gauteng, South Africa Mila Mthi (Pty) Ltd Full time R900 000 - R1 200 000 per year

    A prestigious international law firm driving legal and commercial collaboration between South Africa and China is seeking a highly organised, bilingual Executive Assistant to provide dedicated support to the Chief Executive Officer and Board of Directors.This role offers an exceptional opportunity to operate at the intersection of law, governance, and...

  • Executive Assistant

    7 days ago

    Sandton, South Africa Clinix Health Group (Pty) Ltd Full time

    To provide high-level strategic and operational support to the Executive Team by managing priorities, coordinating cross-functional initiatives, and enabling effective decision-making. This role ensures the Executive Office operates with efficiency, alignment, and impact across the organisation. **REQUIREMENTS** **Minimum Qualifications** - Bachelor’s...

  • Executive Assistant to CEO

    2 weeks ago

    Sandton, South Africa Metamorphosis Integrated Solutions Full time

    About the job Executive Assistant to CEO Job Title:Executive Personal Assistant (PA) to the CEO Overview: We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive administrative and operational support to the CEO of our company. The ideal candidate will possess exceptional communication skills, strong attention to...

  • Executive Assistant to CEO

    3 days ago

    Sandton, Gauteng, South Africa Metamorphosis Integrated Solutions Full time R900 000 - R1 200 000 per year

    Job Title: Executive Personal Assistant (PA) to the CEOOverview:We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive administrative and operational support to the CEO of our company. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to handle a wide...

  • Executive Assistant to CEO

    3 days ago

    Sandton, South Africa Metamorphosis Integrated Solutions Full time

    **Job Title: Executive Personal Assistant (PA) to the CEO** **Responsibilities**: - ** Calendar Management**: Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements. - ** Administrative Support**: Provide high-level administrative support by preparing documents, reports, presentations, and...

  • Executive Personal Assistant

    1 day ago

    Sandton, South Africa Growthpoint Properties Full time

    Job purpose To provide diary and travel management for the Group Chief Executive Officer and support to the broader personal assistant team. This role will also assist the broader Executive Management with travel arrangement and administration from time to time. Duties and responsibilities - Manage the diaries, meetings and travel arrangements of the Group...

  • Executive Personal Assistant

    2 weeks ago

    Sandton, South Africa Sanlam Full time

    **What will you do?** - An exciting position has become available for a personal assistant to the Executive Head: Casualty, A&H and Travel. The successful incumbent will be based at the Wanderers Office Park.**What will make you successful in this role?** - The incumbent will play a key role in supporting the Executive Head and her leadership team. The...

  • Assistant Executive Housekeeper

    3 days ago

    Sandton, South Africa The Capital Hotels and Apartments Full time

    The Capital Hotels stands for equal opportunity while transforming the Hospitality Industry into a modern aspirational industry once again. We believe that the industry is broken and needs to reinvent the image of service and hospitality. We are achieving this through our incredible staff culture. Our dedicated staff believe in offering the highest level of...