Business Supporter

2 days ago

Port Elizabeth, South Africa Aspen Pharma Group Full time

**Overview**
- Provision of business support on all aspects of the area’s work
- Coordination and execution of administrative functions within the Solids Production areas
- Data analysis on shifts/ day performance for responsible areas including OEE, UPDT, SHE, quality, cost, and absenteeism KPIs.
- Update daily critical KPIs and reports to feedback to line manager.

**Responsibilities**

**Administrative support**
- Provide input into work activities and priorities for the unit.
- Organise and schedule meetings and monitor adherence to schedules.
- Coordinate project and office services.
- Perform advanced administrative, operational, customer support and computational tasks.
- Prepare, compile and release documentation to external departments.
- Update, edit and/or format SOPs when required.
- Update production target board as required.
- Perform shift stock take after each production shift.
- Attend shift meetings.
- Order/ buy stationery and consumables as and when required.
- Perform any other administrative tasks related to work area as and when required.
- Provide support in audits and pre-audits of batch record documents as per SOP.

**Reporting and record-keeping**
- Assist in the gathering information required for reporting.
- Compile standardised reports and consolidate documents.
- Maintain and update records and systems as required.
- Retrieve supporting documentation and records to facilitate and support query resolution.

**Stakeholder relations**
- Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information.

**Skills required**

**Background/experience**
- Grade 12
- 1 to 3 years’ administrative experience

**Specific job skills**
- Broad working knowledge of concepts, terminology and specialised admin requirements to support Production area.

**Competencies**
- Information gathering
- Articulating information
- Planning and organising
- Meeting deadlines

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