Lease Administrator

3 days ago

Cape Town, South Africa Redefine Properties Limited Full time

**Lease Administrator**:
**Primary Purpose of the Job**:
To administer and coordinate the leasing process or part thereof so that agreements of lease are expediently concluded and captured to the property management system.

**Key Performance Areas (KPA’s)**:

- To maintain, keep track of and manage the process flow of any original documentation as well as maintain awareness of the lease status of all leases within area of responsibility and drive the process to finalisation
- To ensure that due process is followed in the most expedient manner with regard to the processes preceding the conclusion of new agreements of lease and renewals in particular (but without exclusion) credit worthiness checks and obtaining FICA and other relevant documentation.
- To effectively administer all lease processes so that such processes are followed and adhered to.
- To provide comprehensive operational and management reports, supported with hands-on knowledge on the status of vacancies and leasing activity within the area of responsibility.
- To provide assistance so that each agreement of lease is accurately and comprehensively captured onto the property management system so that the utility of the database is maximized and the maximum value of costs can be recouped from tenants.
- Assist in the negotiation and conclusion of lease agreements.
- To provide general administrative support and document management to the leasing and administrative department
- To assist with market research pertaining to node specific property information

**Job Specific Requirements**:
**Job Knowledge**:

- Knowledge of the MDA property management system (desirable)
- Working knowledge of credit bureau checks (desirable)
- Working knowledge of customer relations management (desirable)
- Knowledge of administration processes (essential)
- Knowledge of document tracking (desirable)
- Working knowledge of financial accounting (desirable)
- Working knowledge of common and mercantile law (desirable)

**Job Related Skills**:

- General administration skills (essential)
- Advanced computer literacy in MS Office (essential)
- Advanced computer literacy in MDA (desirable)
- Time Management Skills (essential)
- Negotiation Skills (desirable)
- Communication Skills (essential)
- Conflict resolution Skills (desirable)

**Job Experience**:

- 3 years’ work experience (essential)
- 2 years’ experience in property sector (desirable)
- 2 years general administration experience (desirable)
- 2 years’ experience as lease or property administrator (desirable)
- Experience in leasing negotiations (desirable)

**Education**:

- Grade 12 (essential)
- Certificate in Lease administration or similar (desirable)
- Certificate in administration or similar (desirable)

**Competency Requirements**:
**Essential**:

- Communicating in Writing
- Quality Orientation
- Results Driven
- Team working
- Organisation
- Communicating Orally

**Desirable**:

- Reliability
- Fact Finding
- Customer Focus
- Relating to Customers
- Business Awareness

**Less Relevant**:

- Convincing
- Specialist Knowledge
- Problem Solving

**Not Relevant**:

- Resilient
- Using Initiative

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