Functions Coordinator

1 week ago

Cape Town, South Africa Tsebo Group Full time

**About Us**:
We are in search of a highly organized, proactive, and enthusiastic **Functions Coordinator** to join our team and oversee overall management, planning and execute a variety of functions and banqueting operation - maintaining 5 star standards set by both the company and the client within agreed budgetary limits.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people**- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER** to find out more about who we are in a nutshell.

**Duties & Responsibilities**:

- Oversee overall management, planning and control of the functions and banqueting operation - maintaining 5 star standards set by both the company and the client within agreed budgetary limits.
- Manage all client events, quoting on function requirements and function bookings.
- Manage and report functions reservations.
- Sufficient monitoring of operations during service times.
- Assist in control of production costs.
- To liaise or ensure correspondence with clients both verbally and electronically
- Assist the Management team as required.
- Build and maintain customer and client relationships.
- Supervise & maintain quality and service at all times to the highest level.
- Ensure that all control measures are in place for all revenue/cash handling/stock control and invoicing all clients after functions.
- Debtors control and following up on payments.
- Ensure all Fedics policies and procedures are complied with.
- Assist in Special Projects.
- Taking stock of food items when requested to do so.
- Ensuring the smooth management of the banqueting
- Required to work overtime when requested.
- Ensure operations are in accordance to Fedics standard.

**Skills and Competencies**:

- Event planning & coordination
- Time management
- Computer proficiency.
- Strong communication skills verbally and written
- Entrepreneurial Skills.
- Organizing and Planning ability.
- Marketing and promotion skills.
- Interpersonal skills: Leadership & Relationship Building
- Good Communication (written & verbal).
- Customer service orientated.
- Financial acumen.
- Passionate, good attitude, driven, energetic & commitment to service excellence.

**Qualifications**:

- Matric
- Relevant qualification
- Must be computer literate / My
- market / MS Office / Condeco knowledge
- 3 - 4 years’ experience in a similar role
- Strong in functions and coordination

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