Office Coordinator

2 weeks ago

Cape Town, South Africa Wilderness Full time

**PRIMARY PURPOSE**

The office Coordinator plays a vital role in ensuring the seamless operation of the office environment by overseeing day-to-day administrative functions and facilities management.

This position is based in Tokai offices.

**Detailed Responsibilities**

**Office Coordination**
- Act as point of contact for office-related inquiries and issues
- Assist in setting up and maintaining a clean, organized and functional office space
- Manage relationships with office supply vendors
- Oversee the servicing and maintenance of office equipment and supplies (e.g. printers, coffee machines, stationery/ groceries)
- Coordinate the booking of meeting rooms, ensuring no scheduling conflicts
- Handle all incoming and outgoing courier services for the office, keeping accurate records of courier shipments
- Provide general administrative support to the office staff as needed

**Building maintenance**
- Source and coordinate with service providers for office building maintenance (e.g. plumbers, electricians, HVAC, cleaning services)
- Monitor the condition of office facilities and ensure repairs or maintenance is done in a timely manner
- Maintain a database of approved service providers and ensure contracts are in place for the services
- Conduct regular inspections of the building to ensure everything is in good working order

**Other requirements**
- Ability to handle physical tasks such as moving light office equipment and supplies
- May occasionally need to be on-call for emergencies related to building maintenance

**CANDIDATE PROFILE**

**Qualification**:

- Matric
- Certificate in Office Administration/ Management or relevant field

**Experience**:

- Min 2years experience is similar role

**Skills**:

- Ability to priorities tasks and manage time effectively
- Ability to anticipate needs and take initiative in resolving issues
- Ensure attention to detail in day-to-day operations
- Strong written and verbal communication skills
- Familiarity with Microsoft Office

**Interests**:
A passion for wildlife and a commitment to sustainability and conservation.

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