Finance Coordinator

FINANCE COORDINATOR (2 POSITIONS) – Payclass 09; Permanent Finance Department – Debtors The University of Cape Town (UCT) is seeking to appoint two Finance Coordinator positions, one in each of the following units: 1) Research & Foreign and 2) Commercial & Ad hoc in the Debtors section of the Finance Department. The main purpose of these positions is to assist the Finance Manager: Debtors with the creation and maintenance of good quality debtors; coordinate and manage the respective units for local and foreign invoicing and receipting; and coordinate the sales order processing and timely revenue recognition. Requirements for the job A National Diploma or an equivalent accounting qualification (NQF 6), plus at least three years' recent and relevant work experience in related Finance and Debtors / Accounts Receivable functions with similar responsibilities at the required level sought for this post; or if qualified by experience, then a minimum of matric (NQF 4) with accounting plus five years' recent and relevant work experience in related Finance and Debtors / Accounts Receivable functions with similar responsibilities at the required level sought for this post. 3 to 5 years' relevant system experience in an ERP (Enterprise Resource Planning) environment in a medium to large organization. Effective interpersonal, oral and written communication skills. Planning, organizing and problem‑solving skills. Ability to work in a highly pressurized environment dealing with large volumes and tight deadlines. Meticulous approach and attention to detail. Ability to multitask and work accurately with minimal supervision. Strong sense of client‑focus and service orientation. Ability to work in a team and on an individual basis. Proven computer literacy in the use of MS Office at an intermediate level. Demonstrated ability to work independently as well as part of a team, use initiative, and be flexible. Confidentiality and commitment appropriate to this position. Possess a high level of honesty and integrity in managing finances. Knowledge of foreign currencies, differences in exchange and impact of daily currency fluctuations. Knowledge of accounts receivable functions, statutory and audit compliance and related finance policies. Advantageous skills Exposure to the SAP modules of Sales & Distribution (SD), Accounts Receivable (AR) and Business Objects (BO). Experience in contract management database or similar e.g. UCT Electronic Research Administration System (ERA). Experience in the higher education sector. Responsibilities Coordinate and manage the respective portfolio of local and foreign invoicing and revenue recognition of the University from documental support, contractual agreements, spend and claim, clinical trials, grants and miscellaneous & ad hoc activities. Coordinate sales order processing and timely revenue recognition of contractual agreements on signature, as per milestones set and completion of deliverables, within timeframes and deadlines of agreement. Coordinate the update of portfolio master data and customer details, contact details, email addresses, VAT registration, Principal Investigator and or Fundholder on the SAP SD/AR financial system. Coordinate local and foreign currency receipting and allocation of exchange rate differences and levies, if applicable. Reconcile respective local and foreign banking general ledger accounts ensuring allocation of unidentified amounts, customer foreign currency (cfc) draw down amounts and suspense amounts. Provide validation and verification of documentation and information, to maintain an effective financial control system and ensure that accurate financial transactions are processed in accordance with UCT policies, procedures and statutory requirements. Perform the function of a specialist in research invoicing and foreign currency receipting within Debtors and provide a quality and informed service to the UCT community. Provide ERP systems user testing for new functionality, enhancements and upgrades; input and participation to identify problem areas and to seek ongoing improvements to service levels and better use of technology. Act as a backup for the other portfolio Finance Coordinator within Debtors. Assist in the general operations and overall efficient functioning of the Debtors' Office. Perform ad hoc duties as required. Application Please apply through the UCT website to create a candidate profile and submit your application. Application requirements: Curriculum Vitae (CV). Motivation/Cover letter (Detailed motivation clearly addressing the job requirements). Three referee names which must include their title and name, position details, relationship to you, their e‑mail address and telephone number. Academic transcript, matric certificate and any other relevant certification. Shortlisted candidates may be required to undergo a competency assessment. References may be requested by UCT at any stage of the selection process. For enquiries regarding the position, please address them to Ms Hlubi Ntsizi at (email). The closing date is November (date). UCT is a designated employer and is committed to the pursuit of excellence, diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from under‑represented designated groups. Our Employment Equity Policy is available at UCT. UCT reserves the right not to appoint. #J-18808-Ljbffr