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HR Business Partner: Support Specialist

2 weeks ago

Century City, South Africa Vodafone Full time

**Role purpose**:
The HRBP Support Specialist plays a crucial role in assisting the ME HRBP Commercial Functions in supporting the Human Resources Business Partner (HRBP) team in the delivery of HR services to the commercial departments within the organization by providing administrative, organising, administrative and operational support to the function. This position is responsible for maintaining a well-organised and efficient office environment, managing HR documentation, and contributing to the overall success and people goals for the functions it supports. Additionally, it includes a focus on coordinating and collating data-driven PowerPoint presentations, demonstrating expertise in Excel, management of the executive’s diary and travel administration as well as be the liaison between the ME office, subsidiaries and the COE’s in order to make sure that the ME Commercial Deliver according to the people pillars.

**Your responsibilities will include**:
**Administrative Support**:

- Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences
- Ensure that the ME is well prepared for meetings (includes ensuring documentation is given to the ME well ahead of the meeting)
- Monitor that all documents and information required for governance forums are submitted timeously for review by the ME (this includes reminding the CO of deadlines ahead of the deadline)
- Devise and maintain office management systems, including data management and filing
- Administrative support during meetings in terms of accurate minute taking
- Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
- Co-ordinate reports that may require input from all departments and is presented to the Executive
- Type, compile, edit and proofread documents as requested by the ME in accordance with Vodacom guidelines.
- Prepare HR documents, reports, and presentations for projects/activities managed from the ME HRBP Commercial office.
- Collate data for reporting when required across Regional Operations, CBU, VB, Cops and Fixed Services
- Assist the ME with various functions including project management and coordination

**Budget and Expense Management**
- Assist the ME with budget OPEX and CAPEX budget administration for their cost centre
- Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
- Ensure that tax invoices and receipts are collected for payment purposes
- Expenditure to be reconciled in accordance with source and reference data
- Process reconciliations and payments within turnaround time
- Process expense reports
- Budget transfers

**Travel Management**
- Manage all travel for local and international trips
- Prepare the ME’s itinerary for all trips

**Collaborative support**:

- Assist the HRBP team in implementing HR strategies, policies, and initiatives specific to the Commercial functions.
- Collaborate with cross-functional teams to ensure HR practices align with business objectives.

**Project management/coordination**:

- With guidance from the ME and their team, define the project objectives and scope
- Identify stakeholders and establish communication channels.
- Create a detailed project plan, including tasks, timelines, and resource allocation.
- Define roles and responsibilities for the project team.
- Manage the agreed to project milestones and deliverables
- Develop and maintain a project schedule.
- Monitor and track progress against the schedule.
- Adjust timelines as needed to accommodate changes
- Identify potential risks and issues.
- Set up and sometimes manage regular status meetings and provide updates.
- Identify and address project issues in a timely manner.
- Seek input from team members and stakeholders to find solutions.
- Document issue resolution for future reference.
- Create project reports and documentation, including progress reports, status updates, and lessons learned
- Engage with project stakeholders, addressing their concerns and needs.
- Maintain a positive working relationship with stakeholders.

**Records Management**:

- Organise and manage HR documentation, ensuring compliance with data protection regulations.
- Monitor progress against assigned strategic initiatives and deliverables report on deviations or risks that could derail the achievements against targets

**Coordination and Event Planning**:

- Assist in planning and organizing HR-related events, such as onboarding sessions, training workshops, and employee engagement activities for the HRBP Commercial team.
- Coordinate logistics for HR meetings and team engagements

**Data Analysis and Reporting**:

- Generate HR reports and analytics, including headcount, turnover, and performance metrics.
- Help analyse HR data to identify trends and insights for strategic decision-making.
- Prepare data-driven PowerPoint presentations for HR meetings and executive reviews related to People Goals for