Office Administrator/receptionist

1 week ago

Cape Town, South Africa XM Full time

**Office Administrator/Receptionist - Cape Town**

**The Role**:
**The main responsibilities of the position include**:

- Coordinate and execute office management activities.
- Welcome guests and arrange amenities and refreshments as needed.
- Answer all incoming calls, handle phone inquiries when possible, and route calls as appropriate.
- Monitor all incoming and outgoing communication and distribute them to the appropriate receivers.
- Deal with delivery queries and arrange collections.
- Maintain an organised general filing system with all correspondence.
- Keep a registry of all company contacts.
- Provide word-processing and secretarial support.
- Assist in the preparation of meetings, conferences, and various company events.
- Manage the internal and external travel itineraries, including the issuing of visitor visas, flight bookings, transportation, and accommodation.
- Order and maintain an adequate inventory of office supplies.
- Provide administrative support to management and other departments.
- Perform any other related duties as required.

**Main requirements**:

- A college or university degree in Office Administration or any other related field.
- At least 2 years of experience in a similar role.
- Outstanding communication and interpersonal skills.
- Responsible and professional in respect to appearance, behaviour, and conduct.
- Organised and methodical, with a high attention to detail.
- Ability to maintain confidentiality in all situations.
- Excellent written and oral skills in English.
- Excellent working knowledge of Microsoft Office tools.

**Benefit from**:

- Attractive remuneration package plus performance related reward
- Intellectually stimulating work environment
- Continuous personal development and international training opportunities

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