Events Operations Assistant Ii

2 weeks ago

Johannesburg, South Africa RX Full time

About our Team

Reed Exhibitions Group connects people and businesses to grow through leading exhibitions and events. Our team delivers high-quality events for global industry experts’ buyers and sellers.

About the Role:
We are looking for an Events Operations Assistant II to provide operational support and excellent service to our show team, exhibitors, and visitors. This role involves managing administrative tasks, ensuring compliance, effective communication, contractor management, exhibitor services, financial management, and floor planning.

Key Responsibilities:

- Manage exhibitor contracts, update lists, collect indemnities, ensure disclaimers are in place, and document signage placements.
- Attend status meetings, maintain open communication with your manager, and coordinate with contractors and suppliers.
- Assist with queries, manage stand drawings, provide help desk support during build-up, and update exhibitor lists.
- Source supplier quotes, track budgets, check invoices, write purchase orders, and follow accounting procedures.
- Coordinate floorplan audits, ensure contractors have the latest floorplans, assist with the Exhibitor Help Desk, manage casual staff, and ensure safety protocols are followed.
- Attend meetings, take minutes, maintain records, ensure health and safety compliance, and liaise with the safety officer.
- Source quotes for printing, manage costs, coordinate installation and removal, liaise with the venue coordinator, and ensure all safety regulations are adhered to.

Requirements:

- Experience in event management or a similar role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- Proficiency in MS Office and event management software.
- Knowledge of health and safety regulations.
- Financial management skills.
- Flexibility to travel and work onsite during events.

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.
- Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive

About the Business

RELX is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form:
, or please contact 1-855-833-5120.

Please read our

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