Corporate Event Project Manager

1 week ago

Johannesburg, South Africa Aleit Events Full time

A corporate events manager is responsible for creating successful corporate events that leave memorable experiences for the members of the hosting organisation or firm.

**Duties & Responsibilities**:

- Conceptualising, designing, and creating high-profile external events that portray the organisation in a positive light to media, government officials and other key stakeholders.
*Events include corporate seminars, conferences, year end functions, product launches, celebrations, etc.
- Working with client budgets to create cost estimates to align with their selected look and feel for their event. Also creating expense sheets to keep track of all expenses.
- Designing recommendations for strategic approach, budget, and creative direction of new events.
- Managing communications and promotional materials for events.
- Influencing and negotiating with external partners for preferred rates.
- Do full project management for events, e.g., timelines, venue proposals, hiring of suppliers, complete legal obligations, booking staffing, and creating budgets.
- Coordinate the event on the day including supplier and timeline management.
- Planning room layouts and designing the floor plan of the event.
- Planning the entertainment program, scheduling speakers, and demonstrations.
- Coordinating staffing requirements and staff briefings.
- Liaising with marketing and PR colleagues to promote the company.
- Overseeing the breakdown and removal of the event and clearing the venue efficiently.
- Performing post-event evaluation; including data entry and analysis, and producing reports for event stakeholders.

**Requirements**:

- 3 years of event management experience
- Extensive knowledge on managing vendors and partnering with external businesses in supporting an events
- Participation in executing large-scale events of 1000+ people at external venues
- Experience leading a diversity of events, from small or medium-sized venues to large celebrations in the firm or at external venues
- Demonstrated awareness of event production best practices and trends, as well as experience implementing creative digital event features, is an added advantage
- Exceptional communication and presentation skills, both written and verbal
- Strong attention-to-detail, self-directed initiative, resourcefulness and drive for innovation
- Exceptional time and resource management
- Operational project management skills and experience creating work plans, meeting agendas and other collaboration tools
- Strong customer-orientation and proven reputation of collaborative work relationships
- Strong influencing and negotiation skills
- Ability to prioritise workload and act with appropriate urgency
- Demonstrated proactive commitment in evolving events based on feedback and guidance
- Effective, independent decision-making ability
- Calm appearance under pressure
- Readiness to work outside fixed business hours if necessary (e.g. mornings, evenings, and weekends)
- Capacity to succeed in a fast-paced, dynamic organisation.
- Excellent communication skills in both Afrikaans and English.
- Ability to meet strict deadlines.
- Excellent administrative skills and knowledge of Xero, Microsoft office and iOS systems.

**Qualifications**:

- Degree or diploma in Event Management or similar

Pay: R18 000,00 - R22 000,00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (required)

**Experience**:

- Event Management: 3 years (required)

Expected Start Date: 2025/01/06

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