Faculty Assistant Ii

6 days ago

Johannesburg, South Africa University of Johannesburg Full time

Faculty Assistant II (P12) (College of Business & Economics: Dean's Office)

Advert reference: uj_000502

Advert status: Online

**Position Summary**:
**Industry**:Education & Training

**Job category**:Education and Training

**Campus**:Auckland Park Kingsway Campus

**Contract**:Permanent

**Remuneration**:Market Related

**EE position**:EE

**Level**:Junior

**Introduction**:
The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellor’s vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) in the context of the changing social, political and economic fortunes of Africa”.

**Job description**:
The College of Business and Economics is recruiting a Faculty Assistant II to support the two Vice-Deans (Teaching and Learning & Research and Internationalisation) in the execution of their duties. Set within a fast-paced environment, this role demands outstanding planning and organisational skills in rendering excellent administrative support.

**Responsibilities**:

- Diary Management
- Financial Management (Procurement such as ordering of supplies, facilitation of payments and related operations on Oracle and on I-Proc)
- Records management
- Making national and international travel arrangements
- Preparing documentation for meetings including compiling the agenda and minutes of meetings
- Compiling of reports
- Keeping office equipment functioning and in good working order
- Capturing temp appointments and claims on the Oracle system
- **Minimum requirements**:

- Grade 12 (NQF4)
- Minimum of 3 years’ academic administrative experience within a higher education institution
- Proven computer skills in Windows and MS Office
- Experience in the coordination of meetings, compiling agendas and taking of minutes.
- Working knowledge of Oracle and ITS

**Competencies and Behavioural Attributes**:
***
- Good interpersonal skills
- Attention to detail
- Excellent planning and organising skills
- Good time management skills
- Excellent verbal and communication skills
- Good listening skills
- Documentation handling
- Working knowledge of MS office package and ITS

**Recommendations:
**- Previous secretarial experience
- Previous experience as a Faculty Administrative Assistant/Faculty Assistant.

**ENQUIRIES**:
**Enquiries regarding job content**: Antoinette Kanfer (0836474730)
**Enquiries regarding remuneration and benefits**:Antoinette Kanfer (0836474730) (HR Business Partner)

**Enquiries (UJ e-recruitment Portal)

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