Office Administrator with Tender

1 week ago

Randburg, South Africa TSP Digital Full time

**Key Responsibilities**:

- **Tender Management**:

- Identify and track **tender opportunities** through South African e-tender platforms.
- Manage the entire **tender process**, including preparing, reviewing, and submitting tender documents on time.
- Ensure all tender submissions comply with requirements and are aligned with the company's strategic objectives.
- Attend **briefing sessions**, liaise with external stakeholders, and ensure submissions are made on time.

**Document Preparation and Compliance**:

- Gather, prepare, and **compile all tender documentation**, including technical, commercial, and legal documents.
- Ensure documents are accurate, complete, and meet the tender requirements.
- Certify copies of tender documents as needed.

**Records Management and Filing**:

- Maintain **accurate electronic records** of all tender submissions, including deadlines, updates, and outcomes.
- Develop and maintain an organized **filing system** for all documents.
- Assist with **post-tender activities**, including project handover and contract management.

**Office and Sales Support**:

- Provide general **administrative support** for the sales team, including scheduling meetings and preparing sales documents.

**Identify new business opportunities** and assist in developing sales strategies.
- Handle **day-to-day office tasks**, such as answering phone calls, managing appointments, and ensuring smooth business operations.

**Key Requirements**:

- **Relevant degree or diploma** in Business Administration, Office Management, or a related field.
- **2-3 years** of proven experience in **tender administration** and **office management**.
- Proficiency in **Microsoft Office Suite** (Word, Excel, PowerPoint).
- Strong understanding of **tender processes** and the ability to manage tender submissions under tight deadlines.
- Excellent **organizational and time-management skills**.
- Strong attention to detail and the ability to maintain **accurate records**.
- Effective **communication skills** with a professional telephone manner.
- Ability to **work independently** and as part of a team.
- A positive, **bubbly personality** with a good command of the **English language**.

**How to Apply**:
**Experience**:

- Administrative office procedures, practices and equipment: 2 years (preferred)

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