Human Resources Administrator

**Job Number**
- 66942**Job Type**
- Permanent**Job Title**
- Human Resources Administrator**Computer Skills**
- Advanced Excel,MS PowerPoint,MS Word,Sage People 300,PowerBI**Industry**
- Transportation - Logistics**City**
- Ekurhuleni (East Rand)**Province**
- Gauteng- Position reports to Human Resources Manager & HR Officer- Key working relationships:
- Internal: Employees, Business Unit Managers, External: Recruitment agencies & Service Providers- Job Purpose:
- To provide the full spectrum of Human Resources Administrative support to, which include HR Administration, Recruitment and Selection, Training and Development, Performance Management, Talent Management and Employee Relations- Key Responsibilities:
- Employee intake documentation management & accurate system capturing- Employee termination documents / pack- Assisting in the recruitment process- Main activities of this role:
- 1. Recruitment & selection:
- Responsible for the recruitment and selection of employees.- Control the Pre-authorization process and ensure the accuracy thereof- Advertise vacancies on the Careers page/Neptune system- Ensure that a questionnaire is compiled and loaded onto Neptune prior to advertising vacancies on Neptune- Screen applicants for suitability-
- Ensure that the Company is in possession of the completed Application for Employment document prior to processing the successful applicant's documentation.-
- Conduct interviews in conjunction with the relevant Manager-
- Perform the necessary credit and criminal checks for all potential new employees- Compile Contracts of Employment and starter packs for new appointments.- Ensure that the Company is in possession of the Change to Salary Advice Form and that all relevant parties have signed the document- 2. Payroll Administration:
- Create new posts on the HR Sage People system.- Capture all new employees on HR Sage People system- Create new posts on the HR SAGE People system- Ensure that ALL employee information is captured on the HR Sage People system- Ensure that ALL employee documentation is uploaded onto the HR Sage People system- Responsible for the professional maintenance of the HR People system- 3. Human Resources Administration:
- Complete Salary Advice Forms for the departments.- Ensure that Confirmation of Employment letters are completed- Open files for new employees and ensure that all required documentation is on the file.- Prepare contracts of employment for all employees- Assist with the completion of the Company's Employment Equity report on a yearly basis.- Provide HR Reports as and when requested or required to do so.- Check fixed term contracts of employment on a monthly basis and advise HR and Facility Manager of findings.- Attend to the extension of Fixed Term Contracts as and when required.- Attend to general queries in a timeous manner.- Assess content of exit interviews prior to filing.- Bring problem areas to attention of the HR Manager.- Play an active role in the Employment Equity and Training Committee.- Facilitate the transfer of staff by ensuring that the transfer letters are done and quotes are evaluated.- Administration of staff and study loans- 4. Pension/prov Fund:
- Ensure that all documentation is filed timeously.- Ensure that all documentation pertaining to any terminations is completed with immediate effect upon termination and sent to payroll.- Ensure that a separate file is maintained for terminated employees and withdrawals from the Fund.- Maintain knowledge with regards to the Fund and bring any and all changes to the attention of your Manager.-
- Send monthly report to Manager for perusal.- Completion of UI-19 documents for all terminated employees- 5. Medical Aid:
- Ensure that all relevant employees are registered with the Medical Aid.- Ensure that Medical Aid documentation is sent to relevant employees upon appointment.- Ensure that Payroll Department are aware of any new members of Medical Aid.- Bring any problem areas to the attention of Manager.- 6. Industrial Relations:
- Provide an advisory service to staff & Management in matters pertaining to Industrial Relations, with specific reference to disciplinary hearings.- Brings to Management's attention any areas of concern/conflict within facilities.- Attends disciplinary hearings, appeal hearings and grievances.- Provides guidance, direction & support during disciplinary hearings, appeal hearings & grievances.- Ensures that both Management and staff adheres to the IR Policy.- Assist and advise on charges for disciplinary enquiries.- Maintain knowledge base with regards to changes in legislation, new developments & case law- General:
- Communicate effectively with Management and staff, both verbally and in writing- Maintain high level of professionalism within Department.- Compile HR policies and procedures as and when required- Maintain an excellent understanding of all HR Policies and Procedures.- Financial Responsibility:
- Complete Salary Advice Forms for the departme