HR Administrator Position

**Job title**

**HR Administrator**

**Department**

**Human Resources Management**

**Directly Reports to**

**HR Manager**

**Working Hours**

**08h00-17h00 Monday to Friday**

**Introduction**:
**Roles And Responsibilities**

**Recruitment & On-boarding of employees**
- Conduct full cycle recruitment activities (drafting ads to making offers of employment)
- Shortlist CVs based on job requirements. Discuss with Line Manager and HR Manager and arrange interviews once shortlist has been finalized with all stakeholders.
- Facilitate on-boarding process of new employees and probationary periods.
- Send out HR related forms to new employees and ensure all information is received as per the HR file checklist.
- Facilitate and coordinate the probation period of new employees. Follow up monthly and ensure management submit the probation assessment feedback to HR.
- Recruitment reports to be documented for each position recruited.

**HR Administration and Reporting**
- Compilation and administration of all HR related documentation.
- Ensure that important policies and procedures are communicated to colleagues during orientation.
- Filing of all HR documents in staff files and opening of new files
- Drafting of employment related contracts and ensuring that all relevant signatures have been obtained.
- Follow up on fixed term contracts and ensure fixed term contracts are valid and in line with relevant legislation.
- Ensure timeous and accurate compilation and submission of weekly and monthly reports.
- Collation of information for submission of annual Employment Equity Report.
- Manage the terminations process effectively and efficiently and inform all stakeholders proactively.
- Set up / arrange the exit interview with the employee for the HR Manager.
- Finalize termination documentation (UIF, Provident Fund, etc.).
- Keep record electronically and on hard copy of employee file.
- Develop and maintain instruments to monitor and evaluate HR systems (e.g., personnel file audits, leave audits, etc.) and conduct audits annually.
- Processing of Injury on Duty

**Payroll and Employee administration**
- Checking time sheets and verifying total hours worked
- Ensure salary inputs from management are received on the due dates and that all information is checked and verified prior to loading onto the system.
- Preparing requisitions after receiving payroll reports from HR Manager and submit to Finance.
- Ensure accurate and timeous communication to HR manager and Payroll regarding new employees and any employee changes in terms of benefits, salary etc.
- Preparation and submission of salary documentation by the required deadline
- Resolving overtime and payroll queries.

**Training and Development**
- Preparing training Matrix
- Source and recommend training and development programs, in line with the needs analysis.
- Track all training programs and employee participation and follow up with managers and employees.
- Planning, organizing, arranging, and facilitating all training interventions
- Ensure records are kept of all training attendance registers, certificates and proof of payments.

**Employee Relations Administrative Support and Advice**
- Set up disciplinary enquiries (charging and Issuing Notice of Hearing)
- Coordination and Administration of IR processes (Disciplinary Hearings, Grievances, Absentee Counselling).
- Ensure that all relevant documentation is completed and filed on employee files.
- Attend counselling sessions with Manager/supervisor where needed (absenteeism, poor performance, timekeeping etc.).

**Employee Wellness**
- Assisting with the implementation of employee wellness programs.
- Providing administrative support on all activities associated with the Employee Wellness function.
- Assist with coordinating the activities and services of external service providers linked to various employee Wellness Programs and projects.

**Minimum Qualifications and Skills**:

- Bachelor’s degree in human resources (**essential**).
- Minimum of 4 years HR Administrator experience within the Security and industry preferred.
- Experience with payroll systems SAGE 300 preferably
- Proficient on all MS Office packages
- Highly experienced with recruitment, payroll, and filling
- Experience dealing with large staff compliment
- Strong HR administration Skills
- Deep understanding of Labour Law and Psira regulations.
- Excellent record-keeping skills.
- Excellent written and verbal communication skills.
- Driver’s license with own vehicle is a **MUST.