Administrative Officer

6 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte- Providing administrative support to the Director, Deputy Director: Operations, and Centre of Excellence's staff and students;-
- Financial administration of the Centre's cost points, including processing all financial transactions, such as obtaining quotations from service providers and all forms of payment on SU's financialsystem;Logistical and administrative support for conferences, workshops, courses and other events;-
- Liaising and corresponding with internal and external postgraduate students, as well as University Departments and outside parties;-
- Collating and capturing the Centre's research outputs;-
- Managing travel arrangements for staff, students, course delegates, bursary holders and visitors;-
- Taking minutes where applicable;-
- Facilities and assets management;-
- Supervising the general assistant;-
- Scheduling and organising seminars;-
- Acting as the main point of contact for the Centre of Excellence.-
Verleen administratiewe steun aan die Direkteur, Adjunkdirekteur: Bedryf, en die personeel en studente van die Sentrum vir Uitnemendheid;-
- Verantwoordelik vir die finansiële administrasie van die Sentrum se kostepunte, met inbegrip van die prosessering van alle finansiële transaksies, soos die verkryging van kwotasies vandiensverskaffers en alle vorme van betaling op die US se finansiële stelsel;Verleen logistieke en administratiewe steun vir konferensies, werkswinkels, kursusse en ander geleenthede;-
- Verantwoordelik vir skakeling en korrespondensie met interne en eksterne nagraadse studente, asook Universiteitsdepartmente en eksterne partye;-
- Die samestelling en vaslegging van die Sentrum se navorsingsuitstette;-
- Bestuur die reisreëlings van personeel, studente, kursusafgevaardigdes, beurshouers en besoekers;-
- Neem notules waar van toepassing;-
- Fasiliteits
- en batebestuur;-
- Hou toesig oor die algemene assistent;-
- Skeduleer en organiseer seminare;-
- Dien as die hoofkontakpunt van die Sentrum vir Uitnemendheid.Job Requirements/Pos Vereistes- Post-matric secretarial or administrative qualification (or equivalent),
- **OR** a degree;- At least five years' applicable administrative experience;- Excellent computer skills, including the MS Office suite;- Exceptional organisational, planning and prioritisation skills;- Sound interpersonal skills;- Experience in financial administration;- The ability to work independently and use own initiative;- The ability to quickly acquire new skills and work in a collaborative environment;- The ability to work accurately under pressure and meet deadlines;- Good written and verbal communication skills, including the ability to draft routine correspondence;- Willingness to work after hours occasionally, as necessary;- A valid driver's licence.

**_'n Naskoolse sekretariële of administatiewe kwalifikasie, of gelykwaardig,
- **OF** 'n graad;-
- Minstens vyf jaar toepaslike ervaring van administratiewe werk;-
- Uitstekende rekenaarvaardighede, wat die MS Office-pakket insluit;-
- Uitsonderlike organisatoriese, beplannings
- en prioritiseringsvaardighede;-
- Gesonde interpersoonlike vaardighede;-
- Ervaring in finansiële administrasie;-
- Die vermoë om onafhanklik te werk en eie inisiatief te gebruik;-
- Die vermoë om vinnig nuwe vaardighede aan te leer en in 'n samewerkende omgewing te werk;-
- Die vermoë om akkuraat onder druk te kan werk en spertye te haal;-
- Goeie skriftelike en mondelinge kommunikasievaardighede, insluitend die vermoë om roetinekommunikasie op te stel;-
- Bereidwilligheid om af en toe na-ure te werk soos nodig;-
- 'n Geldige rybewys.**_
Kandidate kan aan vaardigheidstoetse onderwerp word._**

Recommendation/Aanbeveling- Experience in administrative work within a higher education environment;- Familiarity with Stellenbosch University¿s financial, student and personnel systems and processes;- Experience with using Office 365.Ervaring van administratiewe werk binne 'n hoëronderwysomgewing;-
- Vertroud met die Universiteit Stellenbosch se finansiële, studente
- en personeelstelsels en -prosesse;-
- Ervaring in die gebruik van Office 365

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