Operations Support

The Focus Group Cape Town, South Africa 08 October 2025 Junior / Mid 0 - 0 Full Time Cost to Company 1 years - 3 years Skills Property Administration Technical Vendor Management Procurement Financial Planning Budget Management Cost Controlling Audits Compliance Management Microsoft Office Organizational Management Industries Property Asset Management Real Estate Job Description
Job Overview
A leading property management division is seeking an Operations Support professional to assist in the administration, technical coordination, and financial oversight of a student accommodation portfolio. The role requires a detail-oriented individual with strong communication, planning, and technical skills to support the efficient management of building assets and service providers.
Key Responsibilities Portfolio Administration
Manage and file correspondence, documentation, drawings, reports, and task briefs.
Handle internal and external communications professionally.
Utilize software for asset management, repairs, and maintenance cost control.
Participate in property management, development, and service provider meetings.
HR and industrial relations procedures (Labour Relations Act).
Implement company policies, technical specifications, and contract terms.
Manage procurement processes nationally.
Coordinate audits and submit tenders and proposals for new business.
Oversee documentation handover for new developments and upgrades.
Maintain and file electrical compliance certificates.
Ensure major expenses align with budget timelines.
Communicate with stakeholders regarding maintenance and service work.
Ensure contracted services meet service agreement standards.
Provide reports to Asset Managers and attend monthly portfolio meetings.
Assist with day-to-day maintenance issues and service contract audits.
Support compilation of expense schedules, ops cost schedules, and national rates.
Monitor staff performance and training needs.
Financial Budgeting and Cost Control
Assist in formulating and managing annual repairs and maintenance budgets.
Update planned maintenance budgets and control expenditures.
Manage facilities cost allocation and recovery.
Expedite orders and invoices and adjudicate tenders/quotations.
expenditure and authority limits procedures.
Provide operating cost budgets for new developments.
Technical Support and Service
Attend property-related meetings and support new developments and inspections.
Liaise with customers regarding service requests and deficiencies.
Coordinate with service providers for query resolution and service delivery.
Ensure fair use of service providers per company policy.
Liaise with local authorities and government departments.
Maintenance of Building Assets
Maintain building assets per investment strategy and benchmarks:
Mechanical, electrical, civil, structural, security, fire control, garden reticulation, lifts, escalators, and conveyors.
Conduct annual building condition audits and due diligence surveys.
Strong communication and time management skills.
Innovative thinking and process adherence.
Professional interaction with tenants and landlords.
Reliability, transparency, and a positive attitude.
Assertiveness and empathy in client and staff engagement.
Organizational and planning capabilities.
High moral standards and motivation.
Skills and Competencies
Communication, planning, organization, and deadline management.
Professionalism and leadership by example.
Sensitivity to operational and human capital needs.
Ability to foster a productive office environment.
Qualifications and Experience
Grade 12 (Matric) and a relevant Diploma or Degree in Property Studies.
1-3 years of experience in property management.
Proficiency in MS Office and Excel.
Strong attention to detail and numerical accuracy.