Project Coordinator

3 days ago

Cape Town, South Africa Clicks Group Limited Full time

**Listing reference**: 018501**Listing status**: Online-
**Position summary**

**Industry**:Wholesale & Retail Trade
- **Job category**:Property Management**Location**:Cape Town
- **Contract**:Permanent**Remuneration**:Market related
- **EE position**:Yes**Introduction**
- We are looking to appoint a Store Development Project Coordinator to work within the Property & Store Design department within Clicks. This role will be based in Cape Town and report to the National Maintenance Manager.**Job description**

**Job Purpose**:

- To provide an effective administrative function to the National Maintenance Manager and Project managers, and store project managers which includes the ordering of shopfitting items and non saleable goods & services required for the opening of new stores, refurbishing of existing stores & closing of Clicks and The Body Shop stores.**Job Objectives**:

- To notify contractors & service providers of new, refurbishment and closing of stores.
- To allocate cost centre on control list.
- To generate proposed rosters for approval and distribute to relevant stakeholders in the business.
- To draft and distribute the project plan.
- To set up stores on the SAP system.
- To assist with ensuring that new stores are prepared for merchandising and operation.
- To conduct regular (remote process) inspections of all projects to ensure high standard of workmanship.
- To update project records.
- To communicate and liaise with the Project team and subcontractors on all matters pertaining to the designated responsibility.
- To ensure that all relevant policies, procedures and systems are implemented.
- To assist with administration and compilation of budget proposals.
- To obtain quotes, follow up and deal with queries relating to agreements and contracts.
- To perform general procurement and project administration.
- To ensure co-operation, liaison and joint development of all relevant Policies and Procedures with management and Health & Safety Representatives, Quality Assurance Managers and relevant subcontractors (e.g. Security).

**Minimum requirements**

**Job related knowledge**:

- Understanding of SAP finance processes
- Understanding of procuremet process
- Knowledge of document managemnet and project management tools

**Job related skills**:

- Strong organisational and multi-tasking skills
- Basic accounting and finance skills
- Good communication & interpersonal skills (capable of maintaining strong relationships with various stakeholders)
- Excellent analytical skills and problem solving skills (assisting with accounts queries for retail finance team and Accounts payable)
- Ability to negotiate, reason and determine ideas
- Attention to detail, even when under pressure
- Time management skills with the ability to meet deadlines
- Sound MS Office knowledge

**Job experience**:

- 3-5 years experience in a similar role within a retail environment
- Experienced in SAP financial system

**Essential Competencies**:

- Deciding and Initiating Action
- Working with People
- Relating and Networking
- Persuading and Influencing
- Planning and Organising
- Delivering Results & Meeting Customer Expectations
- Following Instructions and Procedures
- Adapting and Responding to Change

**Kindly note only applicants who meet the minimum requirements will be contacted.

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