Tenders Administrator

6 days ago

Sandton, South Africa Broll Property Group Full time

Job Summary:
Tender Administrator is highly organized and detail-oriented. The Tender Administrator will be responsible to support the tender process from start to finish, ensuring all tender documentation is complete and accurate, and supporting the Tender Manager in managing the tender process. The Tender Administrator will have excellent administrative and communication skills, be able to work well under pressure, and be able to manage multiple tasks simultaneously.

Key Responsibilities:

- Assist the Tender Manager in managing the tender process from start to finish
- Prepare and organize all tender documentation, ensuring accuracy and completeness
- Liaise with internal teams and external stakeholders to collect necessary information and documentation
- Coordinate the submission of tender responses, ensuring deadlines are met
- Ensure all tender documentation is compliant with legal and regulatory requirements, as well as company policies and procedures
- Support the Tender Manager in analysing and evaluating tender documents and data
- Maintain accurate records/registers of tender activity, including tender status and results
- Provide administrative support to the Tender Manager and other team members, as needed
- Assist in the preparation of reports on tender activity and performance
- Monitor and maintain the tender management software, ensuring all information is up-to-date and accurate

Experience & Requirements:

- Minimum of 2 years' experience in tender administration or a related field
- Excellent administrative and organizational skills, with the ability to manage multiple tasks simultaneously
- Strong communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders
- Ability to work independently and as part of a team, with a positive and proactive attitude
- Proficient in Microsoft Office and tender management software
- Knowledge of relevant legal and regulatory requirements, including procurement rules and regulations
- Attention to detail and ability to maintain accuracy under pressure

**Skills**:

- Excellent administrative and organizational skills, with the ability to manage multiple tasks simultaneously
- Strong communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders
- Ability to work independently and as part of a team, with a positive and proactive attitude
- Proficient in Microsoft Office and tender management software
- Attention to detail and ability to maintain accuracy under pressure

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