Payroll and HR Administrator

My Client in the Motor industry requires a seasoned professional to fulfill a position as a Payroll and HR Administrator. This position has phenomenal growth potential.

**Key areas of focus**:

- Reconciliation of payroll records to internal documents
- Time management of workflow
- Numerical cognitive ability to perform calculations and reconciliations
- Proactive in work tasks

**PAYROLL DUTIES**
- **Daily tasks**_
- Check clocking information from Paymaster Smart Maintenance system every morning at 08h30 for absenteeism and late coming.
- Follow up on absenteeism and late coming with employees and/or managers.
- Reconcile approved leave records from Paymaster payroll system to clock in system. Enter “leave” for the day on the clock in system if leave was approved.
- Submit Sick Accident Benefits (SAF) claims to MIBCO
- Perform other payroll duties as per work task priority
- **Weekly tasks**_
- Enter all wage information i.e., wage hours, overtime and deductions _early on a Wednesday morning. Wages must be paid by no later than Wednesday afternoon._
- Give to dealer principal to approve the wage hours and deductions before sending it to Paymaster for processing.
- Send spreadsheet to Paymaster to process payroll
- Reconcile processed info from Paymaster back to wage spreadsheet. Notify Paymaster when necessary to fix changes.
- Prepare and submit payment sheet to dealer principal for payment.
- Check payments made to nett pay sheet.
- Print the wage hours and deductions spreadsheet and payroll register and file.
- Manage staff loan, garnishee and bursary deductions for weekly payroll
- **Monthly tasks**_
- Inform Paymaster of all changes to provident fund, medical aid, SAF, levy deductions.
- 3rd of every month - pay Moto Health Care for premiums.
- Make sure that Moto Health Care premiums are correct according to deductions in payroll and staff plan.
- Reconcile the moto health care premiums paid to each employee’s payslip.
- Update the Moto Health Care per department breakdown sheet and send to creditors clerk.
- 3rdof every month - pay Garnishee for an employee to third party required
- 5thof every month - make sure you receive the commission schedules from sales manager to submit for processing to Paymaster
- Prepare commission spreadsheet for processing.
- Dealer Principal / Finance Manager to sign off before submission to Paymaster
- Reconcile processed information to commission sheet and notify Paymaster for any errors. Check final information.
- 5thof every month - send the EMP201 to finance manager from Paymaster records
- 10thof every month - pay MIBCO bargaining council
- Update MIBCO excel spreadsheet for changes in the payroll i.e., deductions, overtime, hours
- Reconcile forecast sheet supplied from MIBCO to excel spreadsheet. Notify MIBCO inspector of all payroll changes to the month’s payroll per employee before submitting payment.
- Give dealer principal MIBCO excel spreadsheet for payment
- Update the MIBCO per department breakdown sheet and send to creditors clerk.
- 20thof every month - complete payroll changes for the month on an excel spreadsheet (period 20th to 20th of every month).
- Give to dealer principal for sign off
- Submit changes to Paymaster for processing
- Reconcile processed information to commission sheet and notify Paymaster for any errors. Check final information.
- Prepare and submit payment sheet to dealer principal for payment.
- Check payments made to nett pay sheet
- 25thof every month - make sure monthly staff has been paid.
- Manage staff loan, garnishee and bursary deductions for monthly payroll
- Manage company car changes for fringe benefit tax. Reconcile calculations to payslips.
- Submit to dealer principal for sign off before submitting to Paymaster for processing
- Check processed information to excel spreadsheet and notify Paymaster for errors. Check final information.
- 30thof every month - update hours worked for casual wages on excel spreadsheet
- Submit casual wages spreadsheet to dealer principal for payment
- Check payment to excel spreadsheet
- Monthly reconciliation of Paymaster payroll reports to payments made to ensure accuracy for management accounts
- Update payroll records for small family business (maximum 5 people) ie. Overtime and changes to salaries.
- **Annual tasks**_
- Supply each salesperson with company car tax letter for SARS at beginning of new tax year (for prior year).
- Submission of COIDA earnings
- Submission of STATS SA payroll report
- Annual reconciliation of Paymaster payroll reports to payments made to ensure accuracy for annual financial statements
- First week December - Application for AHP (additional holiday pay) for all apprentices and technicians to MIBCO.

**As and when it is due required**:

- Submit medical aid claims for dealer principal and family to Moto Healthcare for processing
- Assist finance department with financial year-end requirements
- Assist finance department with BEE audit i.e., docum