Finance Administrator

5 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte

**_Managing AVReQ's Budget_**:
Managing and overseeing AVReQ's annual operational budget.- Administrating and loading all remuneration for contract staff and tutors.- Preparing and submitting regular budget forecasts based on AVReQ's planned activities and strategic objectives.- Assisting AVReQ's management team with strategic financial planning.- Making national and international travel arrangements for staff and associates.- Identifying and booking caterers for AVReQ events.- Processing all financial transactions (including purchase orders, invoices, and research income and interest on funds).- Capturing all financial information in compliance with SU's system and keeping up to date with changes in SU's financial systems and policies.- Providing administrative and financial support for the preparation of financial reports for grant funders.- Facilitating creating cost centres for opening and closing grant accounts.- Capturing and processing scholarships, bursaries, and stipends for AVReQ's students and postdoctoral fellows.- Ensuring accurate and timely disbursement of scholarship funds, in liaison with the University's Postgraduate Office and Student Fees Division.- Responding to queries from students and postdocs regarding their scholarship payments.

Job Requirements/Pos Vereistes- A relevant administration qualification (e.g. National Diploma or equivalent).- At least three to five years' relevant experience in financial administration within a higher education or research environment, preferably at Stellenbosch University.- Demonstrable knowledge of SU's financial systems, NRF funding systems, or other higher education environments.- Understanding of financial management, budgeting, and reporting.- Attention to detail in entering and checking financial information to ensure accuracy.- Proficiency in SU's financial management systems, Microsoft Excel, and other relevant office software.- Excellent planning, prioritisation, and time management skills.- Problem-solving skills and capacity for proactive approach to identifying discrepancies and knowing which departments to consult in the SU finance structure to resolve discrepancies.- Verbal and written communication skills, particularly interpersonal skills and the ability to maintain positive working relationships with colleagues, external partners, researchers, and students.- A high level of integrity, ethical conduct in relationships with researchers that requires transparency in the management of their fund's information.

Recommendation/Aanbeveling**None.

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