Portfolio Administrator

3 days ago


Northern Suburbs, South Africa Service Solutions Staffing Full time

South Africa’s #1 Property Investment Company, is looking for a Portfolio Administrator to join their team in Cape Town.
To qualify for this position, you need:

- NQF 4 or working towards completing your NQF 4
- At least 2 years of experience in a similar position
- Experience with rentals
- Experience with PayProp
- Great administrative skills
- Excellent communication skills and telephone etiquette

You will work predominantly on the following programs:

- Red Rabbit, Payprop, Excel, Google docs

Functions and responsibilities
- Monthly list to team on tenants that are vacating on allocated portfolio
- Send Vacating checklist to all tenants who give notice on allocated portfolio
- Attend AGM’s on allocated blocks in person or via zoom
- Monthly walk around blocks managed and report to managing agents on findings - follow up on items that need to be attended to
- Upload lease to payprop and debit order form
- Create property, create tenant and create invoices on payprop.
- What accounts are we paying for the Landlord? Have the accounts redirected to the company and ensure the correct amounts are paid every month.
- Monthly statements to Landlord
- Monthly statements to tenants and invoices
- Attend to monthly reconciliation of rental payments on allocated portfolio
- Attend to monthly account payments for Landlord
- Attend to Deposit refund payments within 14 days
- Load deposit processing fee on deposit refunds
- Follow up on tenants in arrears as per strict process LOD on 4th of every month
- Investors to be kept updated on late payments at all times
- Have an action plan in place to collect arrears
- Eviction instructions to be handed to attorneys o.b.o owner if requested
- Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded
- When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on
- Attend to problems with water and electricity accounts

Maintenance on the portfolio:

- Portfolios are split to a maximum of 350 properties per person
- Each Portfolio administrator will have a list of approved contractors that they will work with
- Each contractor will sign a service level agreement (SLA) which must be adhered to
- Attend to all maintenance and exit inspection maintenance on allocated portfolio

For more information please contact:

- Marlene Smith



  • Northern Suburbs, South Africa Conova Full time

    Our client, a successful and established Investment Company, based in Northern Suburbs, is seeking a Portfolio Administrator. **_ Key Responsibilities:_** - General Portfolio Administration (CIS and Models or Wrap Funds) - Focusing on the following operational processes: - Product set-up, maintenance & record keeping. - Managing & controlling all...

  • Edc Administrator

    7 days ago


    Northern Suburbs, South Africa Tenacity Financial Services Full time

    To perform end to end administrative functions across the Collections and Recoveries portfolios, as well as to fulfil a support role for all our external Debt Collections. - **Daily Activities**: - Query resolution and escalation management according to SLA - Provide administration support to EDC - Compliance to the Collections strategy - Conduct...


  • Northern Suburbs, South Africa Curo Fund Services (Pty) Ltd. Full time

    **Role purpose** The Senior Fund Administrator for Corporate Actions (COACS) plays a critical role in managing and processing all corporate actions affecting investments held within managed funds. This includes ensuring accurate recording, processing, and communication of actions such as dividends, mergers, splits, and other market-driven activities. The...


  • Northern Suburbs, South Africa Tenacity Financial Services Full time

    The FoneYam Claim Administrator function is to assist and fulfil a support role to all internal departments within the Tenacity Business unit where they have identified clients that are deceased, retrenched or disabled as well as process claims on lost/stolen devices This role will process individual Hardship Benefits Claims; retrenchment, death, disability...

  • Portfolio Manager

    7 days ago


    Southern Suburbs, South Africa Growthpoint Properties Full time

    **Job Purpose** The Portfolio Manager will be required to maximize the performance and value of the portfolio through strategic and operational planning. To meet these objectives the Portfolio Manager will be required to provide leadership, mentorship, and guidance to the team, and ensure team members perform and are developed to the best of their...


  • Northern Suburbs, South Africa Curo Fund Services (Pty) Ltd. Full time

    **Purpose of role** The purpose of the Fund Administrator/Fund Accountant is to the set of activities that are carried out in support of the process of running a collective investment scheme, whether the scheme is a traditional mutual fund, a hedge fund, pension fund, unit trust, or something in between. **Specific duties/Key Outputs and...


  • Northern Suburbs, South Africa PEP Full time

    Purpose of the job To effectively manage and increase both the profitability and the product portfolio for the business. To effectively manage financial services products and key stakeholder relationships to ensure sustained product and portfolio growth. To ensure PEPmoney projects are successfully implemented within scope, time and cost parameters. To...

  • Business Manager

    7 days ago


    Northern Suburbs, South Africa PEP Full time

    PURPOSE OF THE JOB: To effectively manage and increase the PAXI customer base and products and manage key stakeholder relationships to ensure sustained product and portfolio growth. As a Business Manager you will also need to ensure that projects within your portfolio are successfully implemented within scope, time and cost parameters. KEY...


  • Northern Suburbs, South Africa 99 Cents Full time

    **WE'RE LOOKING FOR OUR NEXT STUDIO ACCOUNT MANAGER!** Are you a versatile Account Manager who has an in-depth understanding of digital channels? The successful applicant will be able to work across various target markets, platforms and channels. They’ll ideally have retail experience as an advantage (but not essential) and will be able to keep a cool...

  • Business Manager

    2 weeks ago


    Northern Suburbs, South Africa PEP Full time

    As a Business Manager, you will play a critical role in managing and enhancing our cellular and technology product offerings. You will be managing key stakeholder relationships to ensure sustained product and portfolio growth in alignment to the department's strategy. As a portfolio and product owner, you will ensure that all Cellular projects are...