Senior Fund Administrator: Coacs

**Role purpose**

The Senior Fund Administrator for Corporate Actions (COACS) plays a critical role in managing and processing all corporate actions affecting investments held within managed funds. This includes ensuring accurate recording, processing, and communication of actions such as dividends, mergers, splits, and other market-driven activities. The role supports the overall efficiency, compliance, and integrity of investment administration services.

**Key Responsibilities**

**Corporate Actions Management**:
- Identify, validate, and manage all corporate action events (e.g., dividends, stock splits, mergers, rights issues, buybacks) relevant to investment portfolios.
- Liaise with custodians, brokers, and market sources to verify corporate action information and resolve discrepancies.
- Ensure timely processing of corporate actions, including updating internal systems and client reporting.

**Data and Record Maintenance**:

- Accurately record corporate actions within fund accounting and portfolio management systems.
- Maintain up-to-date records of entitlements, settlements, and any adjustments resulting from corporate actions.

**Client and Stakeholder Communication**:

- Communicate relevant corporate action information to clients, internal teams, and stakeholders in a timely and clear manner.
- Respond to client queries related to corporate actions and their impact on portfolios.

**Risk and Compliance Management**:

- Ensure adherence to all regulatory, compliance, and internal risk policies related to corporate actions management.
- Monitor for potential risks or errors and escalate issues promptly for resolution.

**Process Improvement**:

- Identify opportunities for improving corporate actions processes and workflows.
- Support system enhancements, testing, and automation efforts to increase processing efficiency and accuracy.

**Stakeholder Collaboration**:

- Foster existing business relationships to ensure effective and efficient delivery, working with compliance, and operations teams to gather necessary data and insights.
- Support and guide junior fund accountants, providing training and support to ensure accurate and timely completion of tasks.

**Process Improvement**:

- Streamline fund administration processes to enhance efficiency and reduce errors.
- Implement and maintain robust internal controls to safeguard fund assets and ensure data integrity.
- Collaborate with other departments, such as legal, compliance, and portfolio management, to ensure smooth fund operations.

**Ad-Hoc Tasks**:

- Perform ad-hoc accounting and reporting tasks as requested by clients or management.
- Ensure ad-hoc requests are handled efficiently and accurately

**Competencies**
- **Analytical Skills**: Ability to analyse complex financial data and derive meaningful insights.
- **Attention to Detail**: Ensures the highest level of accuracy and quality in accounting and reporting.
- **Time Management**: Effectively manages time and prioritizes tasks to meet deadlines.
- **Technical Proficiency**: Demonstrates proficiency with accounting software and platforms, strong understanding of investment products, fund structures, and accounting principles.
- **Adaptability**: Demonstrates flexibility in handling changing requirements.
- **Effective communication skills**:The ability to communicate clearly and concisely to the level of audience.
- **Client Focus**: Prioritizes client needs and ensures high levels of client satisfaction.
- **Stakeholder Management**:The ability to identify, engage, and maintain productive relationships with key stakeholders.

**Experience and Qualifications**:

- Bachelor’s degree in Finance, Accounting, Economics, Business Administration, or a related field.
- CPA or CFA designation advantageous.
- Good knowledge and understanding of the Financial Markets and Financial instruments.
- Good knowledge of HiPortfolio an advantage.
- 2-3 years of experience in corporate actions processing, fund administration, or a related role in financial services.
- Experience with accounting software is advantageous.