Debtors Finance Coordinator

Process and manage debt collection and debtor relationships. Support the efficient handling of all approved sales orders. Provide accounting support functions as directed. Contribute to the development and implementation of strategies to enhance customer service, increase sales and efficiency and the overall profitability of the business.

**Responsibilities**:
Process and manage debt collections and relationships:

- Invoice all customer deliveries
- Review credit limits and control breaches
- Daily processing of receipts and control of overdue accounts
- Attend to all queries regarding outstanding invoices
- Preparation of pack for legal hand over of long overdue accounts with guidance of Financial Manager/Financial Director
- Update account receivable records

Process and manage payments:

- Process credit note requests
- Reconcile the manual deliveries and invoice
- Finalise Ageing Report
- Complete the monthly statements and verification of all invoices to statement and submit to customers
- Supply copies of invoices and proof of delivery when required

Support the efficient handling of all approved sales orders:

- Obtain cost-per-order (CPO) from CRM for sales order (SO) processing
- Allocate supplier CPO
- Obtain updated CPO where variances exist to SO
- Process Sales Orders (SO)
- Process SO to Order Confirmation (OC)

Provide accounting support functions for our client as directed - cashbook reconciliation, general ledger, statutory returns, and administration:

- Monthly reconciliations of all accounts to subledgers, clearing of control accounts, process month-end journals
- Filing of financial documentation and correspondence

Control expenses by verifying and reconciling invoices:

- Verify all invoices against stock received by the stores
- Load invoices on the ERP
- Complete the age analysis, stock in transit, accruals (year-end)
- Investigate discrepancies between invoices and statements

Contribute to the development and implementation of strategies to enhance customer service, increase sales and efficiency and the overall profitability of the business:

- Identify efficiencies and cost savings in work processes
- Responsive to all business contacts
- Participate in business improvement initiatives and projects

**Requirements**:

- Relevant finance or accounting qualification/certification supported by quantifiable experience in a similar role
- Must have experience in Debtors and Collection
- Familiar with processing and reconciliation of bank accounts
- Strong numerical skills
- Thorough understanding of accounting principles
- Demonstrated commercial acumen
- Meticulous and highly organised
- Good written and spoken skills in English
- High degree of confidentiality and professionalism
- Intermediate skills in MS Office and a recognised accounting system (ideally Great Plains)
- Must have own reliable transport

**Person Specification**:

- Meticulous, highly organised and possesses a high degree of confidentiality
- Able to complete tasks accurately, systematically and within rigid timelines
- Possess confidence and authority to obtain information and follow a task to completion
- Calm and methodical; and applies logic and commercial reason to decision making
- Able to manage competing priorities to commercial effect
- Strong communication and interpersonal skills
- Forward thinking with a high degree of initiative; and focussed on results
- Able to analyse complex situations and formulate structured action plans
- Able to work independently and accepts responsibility for own actions and the achievement of intended outcomes
- Self-motivated, displays resilience and persistence.
- Effective in a team-based environment and in support of team objectives
- Communicates information effectively in a friendly and supportive manner
- Available to work on a full-time flexible basis