Finance Coordinator

Finance Coordinator (2 positions) – Payclass 09; Permanent – Finance Department – Debtors The University of Cape Town (UCT) is seeking to appoint 2 Finance Coordinators, one post each in the following units: Research & Foreign (unit 1) Commercial & Ad hoc (unit 2) in the Debtors section of the Finance Department. The main purpose of these positions is to assist the Finance Manager – Debtors with the creation and maintenance of high‑quality debtors; to coordinate and manage the respective units for local and foreign invoicing and receipting; and to pre‑coordinate the sales order processing and timely revenue recognition. Requirements A National Diploma or equivalent accounting qualification (NQF 6) plus at least three years' recent and relevant work experience in related Finance and Debtors / Accounts Receivable functions. If qualified by experience, a minimum of matric (NQF 4) with accounting plus five years' recent and relevant experience. 3–5 years' relevant system experience in an ERP environment in a medium to large organization. Effective interpersonal, oral and written communication skills. Planning, organizing and problem‑solving skills. Ability to work in a highly pressurized environment dealing with large volumes and tight deadlines. Meticulous approach and attention to detail. Ability to multitask and work accurately with minimal supervision. Strong client‑focus and service orientation. Ability to work in a team and on an individual basis. Proven computer literacy in MS Office at an intermediate level. Demonstrated ability to work independently and as part of a team, use initiative, and be flexible. Confidentiality and commitment appropriate to this position with high honesty and integrity in managing finances. Knowledge of foreign currencies, exchange differences and daily currency fluctuations. Knowledge of accounts receivable functions, statutory and audit compliance and related finance policies. Advantages: Exposure to SAP modules of Sales & Distribution (SD), Accounts Receivable (AR) and Business Objects (BO). Experience in contract management database or similar (e.g., UCT Electronic Research Administration System – ERA). Experience in the higher education sector. Responsibilities Coordinate and manage the portfolio of local and foreign invoicing and revenue recognition from documental support, contractual agreements, spend and claims, clinical trials, grants, and miscellaneous activities. Coordinate sales‑order processing and timely revenue recognition of contractual agreements on signature, as per milestones set and deliverable completion within timeframes and deadlines. Coordinate the update of portfolio master data and customer details, contact details, email addresses, VAT registration, Principal Investigator and/or Fundholder on the SAP SD/AR financial system. Coordinate local and foreign currency receipting and allocation of exchange‑rate differences and levies, if applicable. Reconcile local and foreign banking general‑ledger accounts ensuring allocation of unidentified amounts, customer foreign‑currency draw‑down amounts and suspense amounts. Provide validation and verification of documentation to maintain an effective financial control system and ensure accurate financial transactions in accordance with UCT policies, procedures and statutory requirements. Act as a specialist in research invoicing and foreign‑currency receipting within Debtors and provide a quality, informed service to the UCT community. Provide ERP system user testing for new functionality, enhancements and upgrades; participate in identifying problem areas and seeking ongoing improvements to service levels and technology use. Act as a backup for the other portfolio Finance Coordinator within Debtors. Assist in the general operations and overall efficient functioning of the Debtors' Office. Perform ad‑hoc duties as required. Application Procedure Annual cost of employment: (information incomplete) To apply, please visit the UCT website to create a candidate profile and submit your application. Please include the following documents in your profile: Curriculum Vitae (CV). Motivation / Cover letter addressing the job requirements. Three referee names (title, name, position details, relationship to you, email address and telephone number). Academic transcript, matric certificate and any other relevant certification. Shortlisted candidates may be required to undergo a competency assessment. References may be requested by UCT at any stage of the selection process. Enquiries should be addressed to Ms. Hlubi Ntsizi before the closing date: November. Reference Number: UCT (unknown). UCT is a designated employer committed to excellence, diversity and redress in achieving equity targets in accordance with the Employment Equity Plan. Preference will be given to candidates from under‑represented designated groups. Our Employment Equity Policy is available at UCT. UCT reserves the right not to appoint. #J-18808-Ljbffr