Administrative Officer B1
1 week ago
Duties/Pligte
Providing an effective and efficient administrative support service to the Deputy Director General (DDG): Chief of Operations (COO), WCGHW and Vice-Dean: Faculty of Medicine and Health Sciences, Stellenbosch University (FMHS SU).
- Maintaining the repository of all relevant documents related to the Multi-Lateral Agreement (MLA) process.
- Working with the co-chairs to develop reports for the Health Platform Committee (HPC)/Joint Agreement Governance Council (JAGC)/Joint Standing Advisory Committees (JSACs).
- Liaising with the parties in respect of the transitional arrangements within the Bilateral Agreement.
- Providing secretariat and administrative support, including writing of minutes for the revision of the MLA, liaising with the co-chairs and bilateral teams as well as other parties involved in the review process, such as legal teams, and collating information to support the process, including data.
- Preparing documentation for consultation.
- Tracking the changes to the revised MLA document and redrafting to completion.
Providing an efficient and effective meeting management support service to the DDG: COO,WCGHW and the Vice-Dean: FMHS SU.
- Providing a secretarial support service and assisting with the planning and organising of meetings, workshops and stakeholder's engagements.
Providing an effective and efficient financial and SCM support service to the DDG: COO, WCGHW and Vice-Dean: FMHS SU.
- Coordinating meetings, workshops and strategic planning sessions in line with budgetary processes and constraints.
Job Requirements/Pos Vereistes
- Senior certificate (Grade 12) and a relevant post-school qualification.
- At least two years' relevant administrative and meeting management experience in the Higher Education or Health Sector.
- A valid driver's licence (Code B/EB).
- Excellent verbal and written communication skills in at least two of the official languages of the Western Cape.
- Advanced computer literacy (Word, Outlook, PowerPoint, Excel, Teams).
- The ability to function independently and to work in a team.
- Willingness to travel locally.
Recommendation/Aanbeveling
- Relevant administrative experience at executive management level.
- Experience in a legal environment.
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