Office Assistant

2 hours ago

Edenvale, South Africa Marvel Placement Consultants Full time

**Office Assistant**

**Minimum Requirements**:

- Matric (Grade 12).
- Minimum of 4 years' experience in office administration and reception duties.
- Proficiency in Microsoft Word, Excel and Outlook (Intermediate level).
- Advantageous: Vehicle and valid Driver’s License.
- Experience in the construction industry will be advantageous.
- Professional communication and telephone etiquette.

**Roles and Responsibilities**:
**Reception Duties**:

- Welcome and direct clients and visitors in a courteous and professional manner.
- Answer, screen and direct incoming calls and handle general inquiries.
- Maintain a neat and organised reception and conference room area.
- Coordinate and schedule appointments, meetings, and boardroom bookings.
- Prepare meeting agendas and take accurate minutes.
- Manage incoming and outgoing mail and courier deliveries.
- Handle sensitive and confidential information discreetly.
- Ensure proper visitor identification and maintain security protocols.

**Fleet Management**:

- Issue vehicle checklists to Drivers and monitor vehicle usage.
- Schedule and arrange vehicle servicing and roadworthy testing.
- Procure fleet-related maintenance items and complete license renewal documentation.
- Submit insurance claims and compile incident reports.
- Reconcile fleet statements and maintain tracking systems and logbooks.
- Prepare and submit monthly fleet management reports.

**Security & Building Maintenance**:

- Oversee general maintenance of the office building.
- Monitor and manage health and safety equipment and infrastructure.
- Ensure functionality of security systems, including access controls and intercoms.
- Enforce building safety and emergency protocols

**Travel Coordination**:

- Book flights, car rentals, and accommodation for staff and management.
- Manage travel documentation and confirmations.
- Ensure travel arrangements are aligned with internal policies

**Administrative Support**:

- Order and manage office supplies such as stationery, cleaning materials, and groceries.
- Coordinate with IT service providers for system issues and equipment setups.
- Assist in preparing documents, performing data entry, filing, and photocopying.
- Support internal teams with cross-functional administrative tasks.
- Organise and facilitate expos, open days and company events as required.

**Communication & Media**:

- Manage company telecommunications systems and internet providers.
- Coordinate the ordering of printed marketing materials such as business cards and brochures.
- Maintain and update contact with service providers and external stakeholders.

**Insurance and Health & Safety Management**:

- Maintain records of insurance policies and manage claims when necessary.
- Monitor and implement basic health and safety protocols in the workplace.
- Assist with compliance documentation and periodic audits.

**Closing Date**
Submissions for this vacancy will close on 25 July 2025, however, you will still have the opportunity to submit your CV for this position till 16 August 2025.

**Please Note**

**PoPI Act**
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.

For more information please contact:
**Consultant ZS

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