Office Manager and Debtors Controller

2 weeks ago

Edenvale, South Africa Objective Personnel Full time

Qualification - Matric - Financial Qualification would be beneficial **Requirements**: - Experience with multi-tasking and the ability to be the "go to person" at all times for the smooth daily running of jobs and requirements within the company. - Fully bilingual in English and Afrikaans with excellent communication and administration skills to manage office requirements - Experience in managing the day-to-day operations of the office, providing administrative support to the team, and ensuring that the office runs smoothly and efficiently. Duties - Debtors generating age analysis reports monthly and distributing to partners and managers for discussion. Sending statements to clients and following up for outstanding payments. - Manage and maintain the office, including managing equipment, and coordinating maintenance and repairs as needed. - Prepare and distribute correspondence, reports, and other documents. - Support the recruitment process by sending out adverts to recruiters, scheduling interviews and drafting letters of employment. - Manage HR-related tasks such as maintaining employee records, long-service list, sending employee details to payroll, etc. - Ensure all timesheets are submitted timeously. - Ensure all invoices are submitted timeously. - Manage template database and distribute new templates internally. - Ensure annual regulatory compliance is dealt with including partner CPD requirements are met. - Manage relationships with third party suppliers and keep database up to date. - Monitor monthly subscriptions, software renewals and costs, IT-related fees such as back-ups, service level agreements, etc. - Assist with daily office duties and operations. - Act as point of contact for general office enquiries. - Manage onboarding process for new clients/ leads. - Assist with debit order setup for clients and monthly recon of account. - Allocate payments received to clients accounts. - Assist with capturing of invoices on GreatSoft monthly. - Maintain register of staff laptops and office equipment. - Ensure all confidential documents, reports and information is handled appropriately. - Standarising descriptions and ledger code allocations in Xero.

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