Junior Administrative Assistant

2 weeks ago

Edenvale, South Africa Tuffias Sandberg Full time

**VACANCY - JUNIOR ADMINISTRATIVE ASSISTANT**

**Job Title: JUNIOR Administrative Assistant (1/2 day or full day position)**

**Company Overview**: We hold a reputable position and are a respected firm in the auditing and financial advisory field, dedicated to delivering unparalleled excellence in professional services. With a legacy spanning over 90 years, our firm has set the benchmark for integrity, innovation, and client-focused solutions in the industry.

**Position Overview**: The FICA Administrative Assistant is responsible for supporting the compliance team in implementing and maintaining FICA regulations, ensuring that all client information and documentation are accurate and up to date. This role involves data entry, document management, and communication with clients to gather required information.

**Key Responsibilities**:

- **Client Verification**:

- Assist in the verification of client identities and the collection of necessary documentation to comply with FICA requirements.
- Ensure all client records are updated and accurately maintained in the system.
- **Document Management**:

- Receive, review, and file FICA documentation, ensuring completeness and compliance with regulations.
- Organize and maintain physical and digital files, ensuring easy access and retrieval of documents.
- **Data Entry and Database Management**:

- Accurately input client information into the compliance database.
- Regularly update client records and manage the database to reflect current and compliant information.
- **Communication**:

- Communicate with clients to request missing or additional documents and resolve any discrepancies.
- Provide support to internal teams by sharing necessary information and updates regarding FICA compliance.
- **Compliance Monitoring**:

- Assist in monitoring transactions and activities to detect potential compliance issues.
- Report any suspicious activity or discrepancies to the compliance officer or relevant department.
- **Administrative Support**:

- Provide general administrative support to the compliance team, including scheduling meetings, preparing reports, and managing correspondence.
- Assist in the preparation of compliance audits and reports.

**Skills and Qualifications**:

- **Education**: Minimum of a high school diploma; a certificate or diploma in business administration, finance, or a related field is advantageous.
- **Experience**: Prior experience in an administrative or compliance role, preferably within a financial services environment.
- **Skills**:

- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Good communication skills, both written and verbal.
- Ability to handle sensitive and confidential information.
- **Attributes**: Proactive, reliable, and able to work independently as well as part of a team.

**Working Conditions**:

- Office-based, with office hours from 08h00 - 13h00 or from 08h00 - 17h00
- May require occasional overtime to meet deadlines or during busy periods.

This role is ideal for someone who is detail-oriented, enjoys working with data and documents, and has a keen interest in compliance and financial regulations.

**Application Process**:
**Education**:

- High School (matric) (required)

Application Deadline: 2024/11/02

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