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Receptionist/office Assistant

2 weeks ago

Sandton, South Africa Pele Energy Group Full time

**The Role**

The Receptionist/Office Assistant will be responsible for providing administrative and office support including front desk / receptionist duties, scheduling meetings, supporting office events and other office support related activities such as assisting the business with admin work and resolving office related issues and requests on time.

**Job Responsibilities
**Front Desk**
- Assist with answering, screening, transferring calls and taking messages.
- Assist with boardroom meetings and calendar management.
- Assist with receiving visitors, directing them accordingly and offering refreshments.
- Assist with maintaining office security by following safety procedures and controlling access via the reception desk.
- Asist with attending to guests and ensuring they feel welcomed.
- Assist with ensuring the smooth flow of visitors in and out of the building.
- Assist with ensuring the smooth flow of visitors in and out of the building.

**Office Maintenance**
- Assist contractors with access to building and update manager and other employees accordingly.
- Assist with catering for meetings.
- Assist with travel arrangements.
- Assist with administrative duties-scanning, printing, document binding, etc.
- Assist with IT related issues where needed.
- Provide staff with company letterheads and documentation.
- Providing support, follow-ups and queries relating to different departments and requests,
- Managing health and safety protocols.
- Assist HR with Admin work when required.
- Resolve office-related malfunctions and respond to requests or issues,

**Compliance and Governance
- Execute in adherence to all relevant regulatory and business practices.

**Housekeeping**
- Accounting for the effective adherence to housekeeping principles for the area.
- Ensuring cleanliness of office, notifying Linda on issues detected in terms of housekeeping.

**Requirements**:

- Diploma in Business Management or Office Administration or equivalent
- 1 year experience in a similar role
- Effective communication in English
- Computer literacy (MS Office, PowerPoint, Excel)
- Ability to effectively learn and acquire new knowledge and skills