Personal Assistant
3 days ago
**Responsibilities**:
- Oversee and coordinate day-to day scheduling for the Head of PD
- Pro-actively manage department events including the scheduling and coordination of team meetings (including the setup of conference calls where required)
- Be proactive with scheduling feedback meetings (eg. monthly 1-on-1s, mid-year and year-end appraisals)
- Interact with internal and external clients - verbally, in writing, and occasionally in person - in an appropriate and professional manner
- Drive and coordinate team social initiatives (teambuilding, workshops) through the management and sourcing of relevant third parties / vendors, activities and venues. Update and manage team budgets (keep costs within budgets and negotiate corporate rates to keep costs at a minimum, whilst not compromising on quality)
- Assist other PA’s while on leave if necessary
- Assist with onboarding and offboarding of new and departing team members
- Travel bookings for team
- Reconcile expenses monthly, including credit card, ad-hoc invoices and travel.
- Assist PD Mangers with meeting administration and scheduling
**Skills & Qualification**:
A post matric qualification with at least 5-10 years of related work experience Proficiency with Business Central (invoicing) and Webexpenses (monthly credit card recons) would be advantageous
- A post matric qualification with at least 5-10 years of related work experience
- Proficiency with Business Central (invoicing) and Webexpenses (monthly credit card recons) would be advantageous
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