General Administrative Assistant to The Executive

1 week ago

Stellenbosch Western Cape, South Africa Merand Corbett & Associates Full time

Western Cape, Stellenbosch, Techno Park

Position Title: General Administrative Assistant to the Executive Office

Location: Stellenbosch/remotely

Reporting Line: PA to CEO

Job Purpose:
Deliver an efficient support function to the Executive Office focused on delivering and maintaining effectiveness through functions of administrative, secretarial, logístical and technical tasks.

Role Accountabilities:

- Coordinate Chief Executive Officer (CEO), Chief Operations Officer (COO) and CIO’s calendars and meetings.
- Execute all administrative duties as required from the Executive Office including but not limited to:

- Review and formatting of documents;
- Processing of all claims;
- Processing of all payment requests; and
- Processing travel requests.

Role Requirements:
This position requires a strong background in the administrative/secretarial field:

- National Senior Certificate
- Valid driver’s license
- Experience of at least three years in a similar role
- Experience coordinating executive level meetings
- Excellent use of English: oral and written for writing, copywriting and editing
- Good command of Afrikaans for understanding written and spoken
- Proficiency in MS Office, including Outlook and digital capability
- Development and use of systems for checking, follow up and creating efficiencies
- Advanced EQ in interaction, communication, cultural sensitivity
- Quality orientation with attention to detail for high levels of accuracy
- Strong capability to multitask, organise, (re)prioritise and streamline tasks
- Proactive, solution-oriented, independent and team-centric

Business Goals

Strategic impact

Support the Executive Office to drive the strategic objectives of the organisation:

- Manage information flow in a timely and accurate manner.

Operational and process effectiveness

Assist with all administration duties for the Executive Office including but not limited to:

- Manage all administrative duties effectively and accurately.
- Coordinate day-to-day meetings for the CEO, COO and CIO and take minutes and notes when required.
- Support with the coordination of diaries of the CEO, COO and CIO.
- Assist with the processing of payment requests for the CEO, COO and CIO.
- Assist with the processing of all claims for the CEO, COO and CIO.
- Assist with processing of travel requests, preparation of itineraries and general travel arrangements.

Collaborative support:

- Provide necessary secretarial and administrative support during peak times occurring during corporate meetings planning, preparation of documents and logístical support.
- Offer support at times when PA to CEO and/or PA to the COO is out of office on leave and thereby being an additional resource in an acting capacity.
- Provide ad hoc administrative support as and when required.
- For more information please contact:

- Carin Walters

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