Administrative Assistant

3 weeks ago

Stellenbosch, South Africa Peace Parks Full time

Responsibilities Maintain the PPF Contacts Database: Responsible for maintaining an up-to-date contacts database for the organization, ensuring that contact information is accurate and accessible to relevant team members. Coordinate internal meetings: This involves organising and scheduling meetings and being responsible for sending out meeting invitations, booking meeting rooms, and ensuring that all necessary materials are prepared and distributed. Assist in organising corporate meetings and reviews, such as annual or quarterly meetings, including managing RSVPs, arranging venues, and handling logistical details. Process claims for CEO: Handle the CEO's expense claims, ensuring they are accurately recorded and processed in a timely manner. Assist in drafting various types of documents, such as letters or reports, using templates or guidelines provided. Administrative tasks as required by the Executive Office: Provide general administrative support to the Executive Office, including but not limited to e‑filing, managing correspondence, and coordinating logistics for special projects. Serve as backup role for PA absences. Qualifications & Requirements This position requires a strong background in the administrative / secretarial field. National Senior Certificate. Valid driver? s license. Experience of at least three years in a similar role. Experience coordinating executive level meetings. Excellent use of English: oral and written for writing, copywriting and editing. Good command of Afrikaans for understanding written and spoken. Proficiency in MS Office, including Outlook and digital capability. Solid knowledge of using MS Stylesheets. Development and use of systems for checking, follow up and creating efficiencies. Advanced EQ in interaction, communication, cultural sensitivity. Quality orientation with attention to detail for high levels of accuracy. Strong capability to multitask, organise, (re)prioritise and streamline tasks. Proactive, solution‑oriented, independent, and team‑centric. Discrete and an ability to engage with sensitive and confidential information. Willingness to be on site 4 days a week. Working Conditions Office based for the first #J-18808-Ljbffr

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