Executive Assistant

3 weeks ago

Stellenbosch, South Africa Chartered Solutions Full time

Location Stellenbosch (In-office, 4 days per week) Reporting Reports to: CEO and COO About Chartered Solutions Chartered Solutions is a global offshoring and talent solutions provider, based in Stellenbosch and working with clients across the UK, US, and Australia. We deliver high-quality finance and audit professionals, ensuring seamless service delivery and client satisfaction. Job Overview We are looking for a detail-oriented and proactive Executive Assistant to join our team in Stellenbosch. This role is central to ensuring the smooth flow of contracts, client onboarding, and recruitment-related administration. Key Responsibilities Client Administration: Prepare and send client contracts based on the service model. Build and maintain structured client folders. Manage and update client information, ensuring all records are accurate and up to date. Liaise with clients via email / phone to obtain missing details and ensure contracts are completed on time. Track contract status and follow up as needed to ensure execution. Recruitment Administration: Support the recruitment team with administrative tasks (posting jobs, tracking candidates, preparing interview documents, etc.). Assist in creating, updating, and maintaining recruitment-related documentation. Coordinate with clients and candidates to obtain required onboarding documents. Maintain recruitment databases and ensure all information is captured accurately. General Office & Team Support: Provide day-to-day administrative support to the founders. Prepare reports, checklists, and trackers in Excel / Word as required. Help coordinate meetings, manage schedules, and follow up on action items. Assist in the standardisation of administrative processes and ensure compliance with company policies. Requirements Proven administrative experience (minimum 2–3 years preferred). Previous experience in a legal firm, accounting firm, or recruitment firm. High attention to detail and accuracy in all tasks. Excellent written and verbal communication skills (particularly professional email communication). Proficiency in Microsoft Word and Excel (required). Strong organisational and time management skills. Ability to work independently and manage multiple priorities simultaneously. Proactive, reliable, and committed to maintaining high standards. Must be based in or near Stellenbosch and available to work in-office 4 days a week. #J-18808-Ljbffr

  • Executive Assistant

    2 days ago

    Stellenbosch, South Africa Mergon Foundation Full time

    The Mergon Foundation, which serves a community of Christian ministries and NPOs, is seeking to employ an executive assistant to manage the schedules and general administration of the Foundation’s key executives. Are you a highly organised individual that is detail and task oriented? Do you enjoy supporting a team to help them meet their deadlines and...

  • Executive Assistant

    3 weeks ago

    Stellenbosch, South Africa Wykco Inc Full time

    Strategic Executive Assistant for High-Growth Global Fintech Wykco operates sophisticated investment platforms serving institutional investors and alternative asset managers worldwide. Key Responsibilities Founder Strategic Support: Manage founder's calendar, communications, and strategic priorities across multiple time zones and international stakeholder...

  • Executive Administrative Assistant

    2 weeks ago

    Stellenbosch, South Africa Lexdan Select Full time

    Lexdan Select is assisting a Software Development company with their search for an Executive Administrative Assistant, based in Stellenbosch. Functions: - Serve as the primary liaison for senior management, efficiently managing information, inquiries, and requests - Ensure optimal office resource utilization, by taking proactive maintenance measures -...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Stellenbosch, South Africa OutsideCapital Full time

    Executive Assistant to the CEO, Prominent JSE-Listed Multinational Group Top‑Tier Package This is a genuine career‑defining role for a fiercely ambitious, high‑calibre, career EA who actively seeks a high‑intensity, demanding environment and performs at their very best when the pressure is relentless and the stakes are sky‑high. We are looking for...

  • Executive Assistant

    2 weeks ago

    Stellenbosch, South Africa Exceed Hr Full time

    **Reference: MLR 7377** **Consultant: Michelle Le Roux** **Descriptions**: - Executive diary for the CEO and executives - Arrange, attend EXCO and other meetings and minute taking - Produce, distribute, and compile documents, reports, presentations, agendas, minutes, follow-up actions, and general correspondence using Excel, Word, and PowerPoint - Screen...

  • Executive Assistant to the Leadership Team

    2 weeks ago

    Stellenbosch, South Africa Capitec Bank Ltd Full time

    A leading financial institution in Stellenbosch is looking for a Personal Assistant to provide comprehensive support to executives. The ideal candidate will manage calendars, coordinate travel, and handle office administration. Applicants should have relevant qualifications and extensive experience in a corporate environment. This role offers the opportunity...

  • Executive Personal Assistant To Managing Director

    6 days ago

    Stellenbosch, South Africa HAZENDAL WINE ESTATE Full time

    Overview Executive Personal Assistant to the Managing Director – Wine Estate & Hospitality Location: Stellenbosch Reporting to: Managing Director (MD) Working Hours: Flexible, including occasional evenings and weekends as required by business operations. Responsibilities Executive Support: Provide high-level administrative, secretarial, and operational...

  • Executive Assistant to Founders

    1 week ago

    Stellenbosch, South Africa Chartered Solutions Full time

    A global talent solutions provider in Stellenbosch is seeking an Executive Assistant to support client administration and recruitment processes. This role requires a minimum of 2-3 years of relevant experience, strong attention to detail, and proficiency in Microsoft Word and Excel. The candidate must be available to work in-office four days a week. Great...

  • Strategic Executive Assistant to Leadership Team

    2 weeks ago

    Stellenbosch, South Africa Capitec Full time

    A leading bank in South Africa is looking for a Personal Assistant to provide comprehensive support to executives by managing office administration and organizational tasks. Key responsibilities include managing calendars, coordinating communications, and organizing meetings. The ideal candidate will have 5-6 years of experience in a corporate environment...

  • General Administrative Assistant to The Executive

    2 weeks ago

    Stellenbosch, Western Cape, South Africa Merand Corbett & Associates Full time

    Western Cape, Stellenbosch, Techno Park Position Title: General Administrative Assistant to the Executive Office Location: Stellenbosch/remotely Reporting Line: PA to CEO Job Purpose: Deliver an efficient support function to the Executive Office focused on delivering and maintaining effectiveness through functions of administrative, secretarial,...