Association Administrator

Association Manager - EXSA (Exhibition & Events Association of Southern Africa)
**Location**: Remote (Gauteng based preferred)
**Reports to**: EXSA Board
**Employment Type**: Contract or Permanent (negotiable)
**Salary**: Competitive salary with 21 consecutive days annual leave
**Start Date**: To be confirmed
About EXSA
The Exhibition & Events Association of Southern Africa (EXSA) represents and connects the exhibitions and events industry through mentorship, education, collaboration, and advocacy. With over 100 member companies, we support suppliers, organisers, venues, and service providers by promoting industry standards and fostering an inclusive, thriving professional community.
✨ Position Overview
We are seeking a self-motivated, detail-oriented, and passionate Association Manager to oversee the daily operations and strategic execution of EXSA’s member and industry-facing initiatives.
This is a key leadership role that requires a dynamic individual who can manage communications, drive engagement, coordinate events, and work collaboratively with our Board and Working Groups to serve our members with excellence. A strong administrative background, a team player, alongside a great people personality is a must.
Key responsibilities
Membership and administration
Manage member onboarding, renewals, and communications
Maintain and update membership records, compliance documents, and invoicing
Liaise with accounts and banking partners
Events and community engagement
Plan and coordinate EXSA communications - “Connects”, “EXSA-llence Awards”, and annual EXSA Conference
Support Working Groups and regional committees with event rollouts and supportive information
Represent EXSA at industry events and meetings where needed
Communications and publications
Oversee monthly newsletters, social media, and website content
Liaise with media partners (e.g., Meetings Africa, Business Events Africa) to ensure EXSA visibility
Stakeholder engagement and advocacy
Serve as the liaison between EXSA and associations like AAXO, SAEC, UFI, IELA, DSAC, and SETA
Track government initiatives and contribute to relevant reporting
Operations and governance
**Support Board meetings**: scheduling, agendas, minutes, and follow-ups
Maintain compliance with the MOI and contribute to policy and disciplinary matters
Assist in drafting proposals and submissions for grants or sponsorships
Proven experience in association management, exhibitions/events, or a membership-based organisation will be a benefit
Strong administration, project management, and reporting skills
Excellent written and verbal communication
EQ-driven and community-minded; comfortable working independently and with teams
Familiarity with the South African business landscape (events/exhibition sector ideal)
Understanding of DSAC, Services SETA, and industry compliance beneficial
**Tech-savvy**: experience with Microsoft Office, CRM systems, Google Workspace, and social media tools, and basic accounting
What we offer
A chance to make meaningful impact in the exhibition and events industry
Flexibility to work remotely with board support across key nationwide regions, with on
- site exhibition site visit, nationwide a must on key event dates
A collaborative, purpose-driven working environment with a focus on growth, sustainability, and inclusivity
How to apply

**REQUIREMENTS**:
Passion, Administrative functions - clean and tidy, MS Office, and a team player of note, ability to handle individuals, companies and quasi government. Must be strong willed, creative, and very responsive, NO EXCUSES.
Must be able to travel at least 4-6X a year, countrywide