Bookkeeper & Administrative Associate

1 week ago

Johannesburg, Gauteng, South Africa a0b413e7-61e3-4cfa-83ce-0d2de5254009 Full time R120 000 - R180 000 per year
Overview

We are seeking a highly capable Bookkeeper & Administrative Operations Associate who is confident in QuickBooks and comfortable handling a blend of bookkeeping, data entry, and general administrative tasks. This role requires someone who can think independently, use their head, take initiative, and operate with a strong sense of ownership. The ideal candidate is easygoing, adaptable, and willing to jump into any task needed to keep operations running smoothly.

Key Responsibilities
1. Bookkeeping & Financial Support (QuickBooks)
  • Maintain accurate financial records in QuickBooks (bank reconciliations, categorisation, month-end tasks).
  • Process invoices, bills, payments, and receipts.
  • Monitor accounts payable and receivable.
  • Support basic reporting such as profit & loss summaries and balance checks.
  • Assist with preparing information for external accountants or auditors.
2. Administrative & Operational Support
  • Handle daily administrative tasks to support business operations.
  • Perform high-accuracy data entry across multiple systems and spreadsheets.
  • Prepare spreadsheets, reports, and simple dashboards as required.
  • Assist with customer or internal queries and follow-ups.
  • Maintain digital filing, record-keeping, and general office organisation.
3. Problem Solving & Initiative
  • Use sound judgement and common sense when handling tasks.
  • Identify operational gaps and recommend practical solutions.
  • Work independently without needing constant supervision.
  • Manage competing priorities with a calm, easygoing approach.
4. General Support (Willing to Do Anything Needed)
  • Assist with miscellaneous admin, operations, or support tasks as they arise.
  • Step into new tasks confidently, even if not part of the typical bookkeeping workflow.
  • Provide flexible support across teams whenever required.
Required Skills & Experience
  • Proven experience with QuickBooks Online.
  • Strong bookkeeping fundamentals.
  • Solid administrative background with excellent organisational skills.
  • Strong data entry accuracy and attention to detail.
  • Proficiency in Google Workspace or Microsoft Office.
  • Comfortable preparing spreadsheets, basic reports, and simple graphs.
  • Ability to think critically and work things out independently.
  • Calm, professional, and easy to work with.
  • Flexible attitude and willing to take on a wide variety of tasks.
Working Hours
  • EST timezone
  • Remote

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