Learning & Development Administrator [temporary

**Introduction**

Metropolitan is one of the oldest financial services brands in South Africa. With a 126-year legacy of serving the communities in which it operates, Metropolitan represents true empowerment in serving Africa's people through affordable financial solutions that create financial growth and security.

Metropolitan operates in South Africa, but the brand is also present in 12 African countries including, Namibia, Botswana, Kenya, Ghana, Nigeria, Lesotho, and Swaziland. Metropolitan provides financial wellness solutions that meet the needs of low-income clients, including funeral insurance, health, savings, hospital cash-back cover, retirement solutions and life insurance.

**Role Purpose**

**Requirements**:

- National Senior Certificate (Matric)
- Human Resources Degree/Diploma
- 2-3 years relevant work experience in HR environment
- Strong Excel skills
- Experience working with data and reporting
- A natural inclination to finance - budgets, payments and vendor management are a large component of the role
- Be well spoken, proficient at written communication and be flexible and eager to assist the Learning team with varied support

**Duties & Responsibilities**

**Budgetary and Financial Controls**:

- Monitor and track spend in relation to budget
- Ensure all reallocations are processed
- Accurate and timeous processing of invoices
- Ensure invoices are processed against the correct object account, cost centre and within the budget
- Flag any budgetary risks and takes proactive steps with stakeholders to mitigate and manager
- Work with Finance BP to track and recon budgets monthly
- Provide an ongoing forecast of anticipated YTD spend and highlight any expenditure risk spend
- Ensure data clean-up is done regularly to ensure sufficient and accurate reporting
- Ensure new vendors are loaded are within the procurement policy
- Ensure Journals and recoveries are done timeously
- Information to be evaluated and verified to check any variances or irregularities
- Identify and drive cost savings initiatives
- Oversee the provisioning of mobile data to all new learners and provide monthly reconciliations (this impacts when leave can and cannot be taken)
- Track and report on data consumption of all employees within the team

**Asset Management**:

- Maintain an up-to-date data base of all assets
- Conduct regular audits of assets in consultation with line manager
- Ensure assets are correctly maintained by person to whom they are issued
- Highlight any misuse or neglect of assets to relevant manager
- Manage full depreciation and replacement of assets process and have assets repaired or replaced in line with good practice
- Maintain stock levels of items such as laptops so we have stock on hand

**Travel Controls**:

- Coordinate all travel arrangements for Team Leads and Managers within L&D ensuring that costs are contained and in line with travel policy
- Approve all travel claims for delegates attending training on the L&D cost centre and in line with travel policy
- Process all claims on expense management on behalf of team leads and managers within L&D for approval
- Audit all facilitator claims and act as approver for these claims in line with claim policy
- Compile monthly expense report of all travel done on Travel-IT

**Administrative Support**:

- Provide system and administrative onboarding to new employees within L&D. This includes order new IT equipment, new employee set-up onto new systems, add new employee to all distribution lists, welcome new employee on 1st day, orientation to the office park incl parking and access, train employee up on systems
- End to end arranging of events for the L&D team such as L&D Connect sessions, Management meetings, team building events etc.
- Prepare supporting documents for meetings e.g., PowerPoint slides, report packs etc
- Monitor special events within L&D e.g., birthdays, anniversaries and arrange appropriate acknowledgement
- Assist L&D Manco team with any administrative requests that might arise
- Manage all stationery on hand and oversee stock and controls of the L&D storeroom

**Competencies**
- A keen eye for detail with good planning and time management skills
- Energetic and Self-Motivated
- Numerical reasoning ability and analytical Skills (including numeracy)
- Fluent Verbal and Written Communication and Comprehension in English
- PC Literacy
- Be self
- reliant and resilient
- Manage relationships well and able to be adaptable to clients’ needs