Finance Administrator

3 hours ago

Pretoria, South Africa Bidvest International Logistics Full time

**Job Purpose**:
BIL Seeks to employ a Finance Administrator To ensure that all processing, updating, and filing of documents and excel registers for all the suppliers on the GL account and order listings are done in accordance with the BIL Standard Operating Procedures.

**Qualifications & Experience**:
Grade 12 or equivalent

Cargo Wise Experience

Degree/Diploma in Finance

3+ Years experience in Logistics/ Automotive industry

**Key Responsibilities**:
**Financial Responsibilities**

Creditor Invoices:
Reviewing of Invoices and obtaining approvals

Batching of Invoices and send to Dbn

Creditors: Accounts, Statements & Remittances:
Ensure that deadlines are met and Suppliers and Service Providers are aware of the deadline set for payments

New vendor take on and maintenance of existing Supplier accounts

Review statements and ensure that any overdues are resolved

Vetting of Invoices and obtaining approvals

Batching of Disbursement AP Invoices and send to Dbn

Preparing expense accrual journals for RWH & RBW and copy SAC when sending journals for approval. Excluding casual labour.

Prepare Casual Labour Recon

Support Completion of Forecast and Flash.

Maintenance of Approved Supplier ensuring company documents, contracts, rate structures, and contact details are up to date

Maintenance of Revenue and Expenses section on RCF

Ensuring Capex Invoices are approved and sent to SAC.

Completion of asset transfer and scrapping forms

Conduct Bi-Annual Asset Verifications.

Request new fuel cards from Finance Head Office.

**Administration**

Procurement & Creditors

Completing of orders if and when required.

Ensure orders are processed with necessary approval from the BUM.

Accurate cost coding and authorising procedures must be maintained.

Ensure no duplicate invoices are batched.

Overseeing the creditors payment cycle and ensuring timely payment of creditors.

Addressing of supplier / service provider complaints and queries.

**Packing Material**

Correct booking in and out of all packing material on the system.

BIL related invoices pertain to packing material are to be send to Finance Head Office.

BIL related invoices pertain to packing material are filed.

Reporting of anomalies on the GL account and order listing picked up and resolving thereof.

**Time Keeping**

Completion of the Attendance Registers every Monday and send to Branch Administrator for department 74.

Completion of Weekly & GAR Report.

Submit the Monthly GAR Report SHEQ Indicators.

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