Office Manager and Executive Assistant

**Office Manager / Executive Assistant (Cape Town CBD)**

The Intelligent Debt Management (IDM) Group, South Africa’s largest and multi-award-winning debt management company, has a position available for an **Office Manager/ Executive Assistant.**

IDM has a young, vibrant, and bustling office that needs to be supported by a team of superheroes - if you think you can shine in this environment and are organized, logical, energetic and resourceful then this position is for you.

The Office Manager helps to organize and coordinate the daily hustle in the office. They are responsible for intra-office communication, keeping the ship sailing smoothly and helping the office support team.

**Responsibilities**:
**Office Management**:

- Manage the office support team (office support/ facilities)
- Point person for maintenance, supplies, equipment, invoicing, and errands
- Work with various Support teams to procure and maintain equipment, or provide support for various areas in the office
- Manage service requests for vendors and service providers; ensuring that all services are invoiced and paid on time
- Manage the annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections etc.
- Oversee all office spending in line with yearly budgets and monthly expenses
- Form an integral part of the People Pulse and IDM Foundation Committees

**Executive Assistant**:

- Coordinate and schedule internal and external meetings for Exco members
- Coordinate boardrooms and refreshments for meetings
- Provide external support to visitors i.e. parking and directions
- Complete a broad variety of administrative tasks, from arranging complex and detailed travel plans, itineraries, and agendas to compiling documents for meetings
- Ensure security, integrity, and confidentiality of data
- Perform review and analysis of special projects and keep the management properly informed
- Ad hoc duties as requested

**Requirements**:

- Minimum 3-5 years' proven office management, administrative or executive assistant experience
- Highly proficient in MS Office, particularly PowerPoint and Excel
- Facilities management experience will be advantageous

**Key skills**:

- Strong planning, organizational skills and ability to multitask
- Extensive diary management experience, managing multiple calendars
- Time management and ability to meet deadlines
- Ability to prioritize work
- Excellent verbal and written communication skills
- Problem-solving and decision making
- Proactive and self-directive
- Good interpersonal skills
- Taking initiative with accuracy and integrity
- High attention to detail

**What’s in it for you?**

Being South Africa’s largest company of its kind - IDM is continuously growing, with no signs of stopping. One of our core values is ‘growing people’ and we take that very seriously. We have internal learning opportunities to better our people, and leaders who are experts in their fields and freely impart knowledge and are open to new ideas. Our culture is one of collaboration, diversity, and helpfulness. That goes for our people internally and how we deal with our clients.

At IDM, you can play a part in educating and assisting real South Africans get out of tough financial situations. You can make a difference with the work you do.

**Other key benefits**:

- We make sure our employees are mentally and physically healthy with Healthy Together campaigns throughout the year.
- We offer various rewards and awards as tokens of recognition for hard work.
- We have a vibrant office in a lively part of the city
- We offer company benefits - like a half day off on your birthday, medical aid, retirement annuity, and further study opportunities should you meet relevant requirements.
- We have a culture of growth, meaning you have access to move both upwards or across in the business if you want to.