Executive Support Specialist

2 days ago


Midrand, Gauteng, South Africa Mirror Images Full time

Job Title: Executive Support Specialist

Location: [Location]

Estimated Salary: $65,000 - $80,000 per year

Job Type: Full-time

We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Mirror Images. As the primary point of contact for our CEO, you will be responsible for managing all correspondence, calls, and inquiries in a professional and discreet manner.

Key Responsibilities:

  • Act as the primary point of contact for the CEO, managing all correspondence, calls, and inquiries.
  • Maintain the CEOs calendar, scheduling meetings and appointments.
  • Handle incoming calls, emails, and correspondence, ensuring prompt responses or appropriate delegation.
  • Maintain filing systems and ensure documents are organized, up-to-date, and easily accessible.
  • Prepare and edit documents, presentations, and reports.
  • Process invoices, expenses, and other administrative paperwork for approval.
  • Provide support for special projects and ad hoc tasks as required.

Requirements:

  • Proven experience as a secretary, administrative assistant, or similar role.
  • Exceptional organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Ability to anticipate needs, think critically, and offer solutions to problems.
  • Flexible and adaptable to changing priorities.
  • A high level of discretion and professionalism.
  • Ability to work independently as well as part of a team.


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