Executive Secretary

5 days ago

Johannesburg, Gauteng, South Africa Capital Recruit Full time
Job Title: Executive Secretary

The Executive Secretary plays a pivotal role in our organization, providing advanced administrative support to our dynamic team. This position requires a strong background in accounting, legal knowledge, and financial management, ensuring comprehensive handling of company secretarial administration and associated matters.

Key Responsibilities:
  • Company Secretarial:
  • Efficiently manage statutory records, ensuring timely and complete actions.
  • Maintain and report on relevant company registers, identifying critical risks and non-compliances.
  • Oversee corporate legal administration and compliance, including drafting and reviewing basic legal documents.
  • Coordinate and manage the execution of administrative legal and corporate documents.
  • Handle KYC enquiries and requests, managing company data and an online database.
  • Office Management:
  • Oversee general office and facilities management, including purchasing and management of supplies and equipment.
  • Ensure maintenance and cleaning of office facilities and equipment.
  • Welcome visitors and manage office deliveries.
  • Administration:
  • Maintain and enhance an online filing system for efficient document retention.
  • Take ownership of document and record management.
  • Assist with FICA documents as required.
  • Legal and Financial Responsibilities:
  • Manage legal contract administration and project management, keeping up-to-date with schedules, documents, and submission deadlines.
  • Support financial transactions utilizing strong accounting knowledge and financial acumen.
  • Provide HR Administration support for employee contracting, onboarding, and offboarding processes.
  • Travel and Living:
  • Manage family and management travel arrangements, including finalizing plans, handling visa processes, and bookings.
Requirements:
  • Full-time, office-based role.
  • Independent work capability, managing several matters simultaneously.
  • Proficient in standard MS Office software and online resources.
  • Excellent oral and written communication skills.
  • Strong background in accounting, legal knowledge, and financial management.
Qualifications:
  • Relevant academic background: Business Administration or related qualification/certificate preferred.
  • CSSA / ICS / Paralegal Certificate advantageous.
  • Over 10 years of relevant work experience, with substantial exposure to legal and accounting domains.

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