Executive Secretary

2 days ago


Johannesburg, Gauteng, South Africa Isilumko Staffing Full time

Are you a highly organized and detail-oriented individual with a passion for administrative work?

We are seeking a skilled Secretary to join our team at Isilumko Staffing in Braamfontein. As a key member of our administrative team, you will provide exceptional support to our Head of Department, ensuring seamless day-to-day operations and contributing to the success of our organization.

Responsibilities:

  • Diary Management: Coordinate and manage the Head of Department's schedule, ensuring timely appointments and meetings.
  • Email Management: Screen and respond to emails on behalf of the Head of Department, maintaining a professional and efficient communication channel.
  • Report Preparation: Type and compile reports, presentations, and other documents as required, ensuring accuracy and attention to detail.
  • Minute Taking: Record and distribute meeting minutes, ensuring that all stakeholders are informed and up-to-date.
  • Travel Arrangements: Liaise with travel agents to book flights, hotels, and other travel arrangements as needed.

Requirements:

  • Matric: A minimum of a Matric certificate is required.
  • 3-Year Diploma: A 3-year diploma in Secretarial or Office Administration is essential.
  • Work Experience: At least 1 year of work experience as a Secretary, Office Administrator, or Manager is required.
  • Computer Literacy: Proficiency in Microsoft Office, particularly Excel and PowerPoint, is necessary.
  • Excellent Communication: Excellent English communication skills, both written and verbal, are essential.
  • Telephone Etiquette: Great telephone etiquette and a professional demeanor are required.
  • Organizational Skills: Strong organizational skills, attention to detail, and the ability to multitask are essential.
  • Professionalism: A professional and presentable appearance is necessary.
  • Deadline Driven: The ability to work under pressure and meet deadlines is required.
  • Energetic and Innovative: A positive and energetic attitude, with a willingness to learn and innovate, is essential.

What We Offer:

We offer a competitive salary, a dynamic work environment, and opportunities for growth and development. If you are a motivated and organized individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.


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