Executive Secretary

3 days ago


Johannesburg, Gauteng, South Africa Mindworx Consulting Full time
Job Summary:

We are seeking a highly skilled and experienced Executive Secretary to join our team at Mindworx Consulting. The successful candidate will provide administrative support to the CIO, ensuring the smooth operation of the department and contributing to the overall success of the organization.

Key Responsibilities:

* Manage the CIO's diary, prioritizing tasks and ensuring timely completion of projects
* Compile minutes of monthly meetings and maintain accurate records
* Organize internal and external meetings, arranging venues and catering as needed
* Collaborate with the social committee to plan events and activities that align with departmental objectives
* Manage the signing of documents and contracts via DocuSign
* Oversee supplier and procurement contracts, ensuring they align with the company's budget
* Coordinate communication within the IT team and consolidate reporting packs for Exco, IT Manco, and other forums
* Conduct research for the CIO and provide consolidated packs for review
* Arrange travel and manage personal matters, including medical aid claims and queries
* Receive and screen visitors, and perform general administrative tasks as required

Requirements:

* Minimum 5 years of secretarial experience at an executive level
* Proficiency in PC software, including Word, Excel, and PowerPoint
* Strong organizational awareness and self-management skills
* Matric and relevant secretarial qualification

What We Offer:

* A dynamic and supportive work environment
* Opportunities for professional growth and development
* Competitive salary and benefits package
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