Executive Support Coordinator

5 days ago

Cape Town, Western Cape, South Africa HR Genie Full time

At HR Genie, we are seeking a highly organised and proactive Administrative Professional to support our executive team in the beverage manufacturing/FMCG industry.

About Us:

We are a dynamic organisation dedicated to providing exceptional support to our clients. Our goal is to create a positive work environment that fosters productivity and growth.

Job Summary:

This role will be essential in managing daily tasks, coordinating schedules, and ensuring smooth communication within the organisation. As an Administrative Professional, you will provide direct administrative and business support to senior executives, including managing calendars, scheduling meetings, and preparing reports and presentations.

Responsibilities:
  • Executive Support:
  • Provide direct administrative and business support to senior executives, including managing calendars, scheduling meetings, and preparing reports and presentations.
  • Act as the primary point of contact, managing incoming communication and responding on behalf of the executives when required.
  • Event Coordination:
  • Assist in planning and coordinating company events, meetings, and functions.
  • Handle logistics, bookings, and related tasks to ensure events run smoothly.
  • Office Management:
  • Oversee day-to-day office operations to support productivity and a positive work environment.
  • Manage supplies, resources, and liaise with vendors to meet office needs.
  • Coordinate and track expense reports, invoices, and payments.
  • Communication:
  • Facilitate internal and external communications on behalf of the executive team.
  • Draft and edit correspondence, ensuring all communications are professional and aligned with company values.
  • Build and maintain strong working relationships with stakeholders and team members.
  • Project Assistance:
  • Support the executive team with ad-hoc projects, conducting research, preparing materials, and tracking progress.
  • Coordinate cross-departmental projects and follow up on deadlines to ensure timely completion.
Requirements:
  • A diploma or degree in Business Administration, Office Management, or a related field is preferred.
  • Strong organisational skills with attention to detail and the ability to multitask.
  • Excellent written and verbal communication skills, demonstrating professionalism and tact.
  • Ability to prioritise tasks effectively and work independently with minimal supervision.
  • Strong problem-solving skills and adaptability in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other common software.
  • Familiarity with scheduling tools, virtual meeting platforms, and office management software.
  • An estimated salary of $60,000 - $80,000 per annum, depending on experience and qualifications.

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